Accounts Payable Officer

5 months ago

StocktononTees, United Kingdom North Tees and Hartlepool NHS Foundation Trust Full time

There is an opportunity within the Accounts Payable Department at North Tees and Hartlepool NHS Foundation Trust for a fixed term B3 accounts payable officer posts. A high level of IT skills are required.

Responsible to the Accounts Payable Co-ordinator for the processing of supplier invoices and payments. To work accurately and reliably within accounting timetables for financial services and provide a customer focused service to internal and external clients.

At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.

We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition - a note of thanks, Managers Awards, Shining Stars and Service Awards.

We recruit for values and “Together we are North Tees & Hartlepool”

1.To ensure all invoices are processed promptly and VAT is accounted for correctly to enable the generation of regular supplier payment runs that are in accordance with the Better Practice Payment Code, Standing Orders, Standing Financial Instructions and Scheme of Delegation for the Trust.

2. To match invoices through the Trust’s procurement system, in accordance with system tolerances and authorisation limits, and follow up any unmatched queries with the Supplies Department or other Trust staff.

3. To ensure that the No Po No Pay policy is adhered to and invoice without an order number are dealt with accordingly and logged for month end purposes.

4. Investigate and follow up supplier queries on invoicing and payment as directed by the Accounts Payable Co-ordinator

5. The reconciliation of supplier statements

6. Support the AP monthly close down as directed by the Accounts Payable Coordinator to ensure the Trust’s financial position is complete.

7. To manage the Supplier Database, updating bank details, removing duplicates and ensuring all information held is as up to date as possible.

8. To assist the AP Co-ordinator in the preparation of the AP annual accounts process.

9. Ensuring all work and contact with third parties is to professional standards, and that full regard is given to confidentiality.

10. To assist with all internal and external audit queries.

12. To undertake other duties relevant to the grade as determined by the Accounts Payable Co-ordinator.

13. Demonstrate commitment to IWL principles and flexible working patterns, to meet the needs of the service and staff.

14. Tackle discrimination and harassment, and promote equality and diversity in the workplace.

15. Reduce sickness absence; work place accidents; and promote zero tolerance on violence against staff

16. Take responsibility for personal development and education and the development of a Personal Development Plan.

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