Cf Administrator

Band 3

**Main area**
- Respiratory
- **Grade**
- Band 3
- **Contract**
- Permanent: Monday to Friday
- **Hours**
- 37.5 hours per week (1 x full time post. 9 ( Hours worked between 0800-1700))
- **Job ref**
- 164-4886511-A**Site**
- Wolfson Cystic Fibrosis Centre Nottingham University Hospitals NHS Trust City Hospital.
- **Town**
- Nottingham
- **Salary**
- £21,730 - £23,177 per annum
- **Salary period**
- Yearly
- **Closing**
- 05/04/2023 23:59Job overview

Working as part of the Wolfson Cystic Fibrosis Centre and wider Respiratory team the CF Administrator will coordinate and support the annual assessments of the Cystic Fibrosis patients, maintaining database and any other administration duties required.

The role involves co-ordinating appointments with patients, the CF team and other departments in the hospital. As part of an admin team within the CF Unit the post holder will be required to act as a first point of call for patients and visitors to the department and on the telephone.

The post holder will be based in the Wolfson Cystic Fibrosis Unit on the City Campus.

The role/duties of the post are outlined above. In undertaking this role, the employee will be expected to behave at all times that are consistent with and actively supports the Trust values which are detailed below.

Main duties of the job

In addition to the below summary you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.

You will be responsible for collating clinical information for the Annual assessment process including arranging requires appointments, tests and scans within NUH internal departments.

Provide administrative support to the CF Centre team including inputting of data onto CF registry portal & Annual assessment database, distributing and opening mail, scanning, updating patient records and any other administration duties required.

Provide cover for CF administration colleagues during times of sickness and leave.

You will have experience in the use of computer systems including Microsoft Office and Word. Experience of hospital systems including Winscribe, Medway PAS, NOTIS and CRIS would be desirable, but not essential as training will be given.

Working for our organisation

With 15,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

The East Midlands ‘Wolfson Cystic Fibrosis Centre’ at City Hospital is one of the newest purpose built centres with ground-breaking IT facilities.

NUH hosts the regional specialist Cystic Fibrosis adult service, providing care for patients from across the East Midlands (Nottinghamshire, Derbyshire, and Lincolnshire) in a welcoming, caring, holistic and understanding environment.

Patients are supported and encouraged to manage their treatment to achieve their optimum quality of life.

We have a multi-disciplinary team of healthcare professionals that provide inpatient and outpatient care.

The £6.6m Cystic Fibrosis Centre set a new benchmark for the way that patients are cared for when it opened in 2014.

The aim of the Centre is to transform the care of this unique group of young people by creating a 'home in hospital', where they can not only receive all the treatment they need in one place, but also feel comfortable and ‘at-home’ during the long periods of time they have to spend in hospital.

We provide a mixture of outpatient care (patients may need seeing weekly and always monthly), community care (currently the home IV service and physiotherapy) and inpatient care.

Detailed job description and main responsibilities

Please see the attached the Job Description and Person Specification for key duties and responsibilities.

Person specification

Training and Qualifications

Essential criteria
- NVQ in Business Administration Level 2 or equivalent experience
- Educated to GCSE standard with passes at grade C or above for English and Maths or similar through vocational training

Desirable criteria
- NVQ in Business Administration Level 3 or equivalent experience
- EDCL or equivalent experience

Experience

Essential criteria
- Experience of using MS Office (word & excel)
- Can complete letters, forms, reports and tables using computerised technology from information collected.
- Demonstrate an understanding of patient/client confidentiality

Desirable criteria
- Previous relevant experience within the NHS
- Knowledge of trust hospital systems such as Medway, Notis, Winscribe, DHR
- Social Media experience

Communication and Relationship Skills

Essential criteria
- Ability to develop good working relationships with medical and other hospital colleagues at all levels
- Must be able to clearly and accurately convey information gathered from both verbal and documented reports to different audiences

Desirable criteria
- Recognition of own level of compe