Office & Fleet Coordinator

3 weeks ago

Farnborough, United Kingdom Focus Resourcing Full time

We are working exclusively with our highly successful and growing client based in Farnborough, to recruit an **Office & Fleet Coordinator** to join them on a permanent basis.

The company are a true success story and provide tech solutions to their high profile clients throughout the UK, delivering a world-class service each and every time.

In this key position, you will support the Head of Internal Ops with the day-to-day running of the offices and a growing fleet of vehicles. Interacting with visitors, customers, clients, and team members at every level, every day. The office and fleet administratorposition demands stellar organisation skills, efficiency, and personability.

Ensuring the day-to-day operations run smoothly by doing everything from dealing with insurance, vehicle bookings, managing office contractors and suppliers as well as jumping in and supporting with general admin and making sure the office is tidy and presentable.

**The Role**:

- Oversee guest experience to ensure a personal, friendly experience for all.
- Manage the vehicle fleet.
- Ensure vehicle handovers are completed in line with company policy.
- Work with service delivery and resource admin to support with vehicle maintenance and amends.
- Manage relationship with building landlord and attend tenant meetings.
- Coordinate internal and external resources and cultivate relationships with vendors and suppliers.
- Oversee office interactions, working with other departments to ensure the office is set-up as needed.
- Maintain office efficiency by maintaining appearance of common areas, organising procedures, handling correspondence, and overseeing supplies and equipment.
- Oversee the day-to-day activities of the office as the main point of contact in the common areas, keeping management informed of performance with routine and requested reporting.
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events, maintaining IT filing system, mailing packages, and updating contact database as required.
- Oversee and maintain office equipment for uninterrupted function, identify and fulfil office supply needs, maintain and manage vendors, and coordinate/organise drinks/food delivery as needed.
- Manage all aspects of the office's space/infrastructure planning and provide answers, resources, and solutions as requested.
- Full Driving Licence.
- 3+ years in a similar role.
- Strong Office Management and Fleet experience, ideally within a fast moving SME.
- Experience of overseeing more than one office and set of insurances.
- Experience of fleet management and understanding of insurance (including carrying goods).
- Demonstrated ability to effectively establish and maintain cooperative working relationships.
- Self starter and ability to work on own initiative.
- Ability to work under pressure and to prioritise work.
- Highly developed written and verbal communication skills.
- Diplomatic and able to aspire confidence with a thorough & professional approach.
- Understanding of office leases and negotiating on terms and conditions.
- Ability to work as a team and independently.
- Strong time management and a keen attention to detail.
- Approachable, with a positive personality & disposition.
- Confident, assertive & highly organised.

Our client offer a superb company culture of support and collaboration, where personal and professional development are highly prised.

Salary will range between 27-32k plus excellent benefits including flexible working, 25 days a year holiday plus bank with the option to buy an additional 10, Enhanced Company Pension Scheme, Enhanced Maternity Leave, Enhanced Paternity Leave, 5 Paid CharityDays, Health & Dental Care option, Perk box employee benefit scheme, Staff away days, Death in service, plus much more.

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