Hospital Supplies Co-ordinator

4 weeks ago

Edinburgh, United Kingdom Spire Healthcare Full time

**Hospital Supplies Co-ordinator | Spire Shawfair Park Hospital - Edinburgh | Full time | Permanent**

Spire Shawfair Park Hospital is looking for a Hospital Supplies Co-ordinator to co-ordinate and control the supply of all stock and supplies to the hospital departments ensuring the timely delivery, accurate and efficient processes achieving company KPI measures. Ensuring stock levels are adequate for the business department and reviewed regularly for opportunities. Liaising with both the National Distribution Centre (NDC) and external suppliers as required.

**Duties and responsibilities**:

- Day-to-day management and supervision of the Stores Assistants
- Daily stock control and monthly / quarterly stock takes
- Order all stock and non-stock items for all departments to be delivered from the NDC, or appropriate approved external supplier in line with supply management processes and procedures
- Receive delivery of stock from each vendor, ensuring correct administration on SAP and in paper form for robust audit trails matching the goods to the PO and raising and resolving queries
- Distribute stock/non stock items to departments
- Arrange for returns and credit notes where applicable
- Review Consumable, Prosthesis (Stock and Consignment) and Stationery stock lines regularly to ensure appropriate Par levels in conjunction with Departmental Managers to reflect changes in Clinical Practice and in line with appropriate KPI stock days
- Continuously review stock for rotation ensuring obsolescence is minimised and actioned where appropriate in line with company policy, to ensure out-of-date stock is never used
- Carry out daily top up counts to replenish stock from the NDC (and external vendors) and place on order, notifying any back orders and liaising with staff for alternatives
- Ensure an organised and safe work environment with row/bins labelled for all areas and work with staff to modify to needs and stock arranged accordingly
- Liaise with Prosthesis reps ordering and advising stock issues, maintaining par levels per consignment agreement and reconciling to systems
- Booking medical reps attendance for cases at the request of consultants
- Work with vendors and clinical staff to arrange/book/and receive in loan kits for upcoming procedures
- Attend the Theatre planning meeting to ensure ordering according to theatre lists
- Process RTPs for all areas of the hospital
- Manage stores stock stationery orders to appropriate levels
- Raise capital orders following an Approved CEA request on behalf of the Finance Manager
- Review the GNRI report regularly with the Stores Manager
- Review and action the PO report in a timely manner
- Previous experience in a supplies or stores environment
- Previous management / supervisory experience
- Awareness and understanding of Health & Safety at Work and COSHH
- Excellent interpersonal and communication skills

**Benefits**:
We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

- 35 days annual leave inclusive of bank holidays
- Employer and employee contributory pension with flexible retirement options
- ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
- Free Bupa wellness screening
- Private medical insurance
- Life assurance
- Save an average of £50 per month with our free onsite car park
- We commit to our employees well-being through work life balance, on-going development, support and reward.

We commit to our employees well-being through work life balance, on-going development, support and reward.

Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 39 hospitals and 8 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care.
- For us, it's more than just treating patients; it's about looking after people. _

About Us: At Spire Healthcare, caring is our passion. We have been putting patients at the heart of everything we do for over 25 years. We’re committed to looking after people, both patients and staff. We deliver high standards of care to our insured, self-pay and NHS patients across 39 hospitals and 33 clinics, medical centres and consulting rooms. Our successful business is led by an experienced and stable senior management team, we provide the highest quality of care through the latest medical technology, new facilities, and a focus on inspiring leadership and employee development.

We have achieved our market leading position because of our Purpose, which is to _'make a positive difference to people's lives through outstanding personalised care' _. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated ‘Good’ or ‘Outstanding’ by the Regulators; these are sect

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