Document Controller

2 weeks ago

Birmingham, United Kingdom Arcadis Full time

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

We partner with our clients across the globe to design thriving and connected cities and communities that enable opportunity for all and keep the world moving. Climate change, urbanization and digitization trends are requiring today’s mobility projects and systems to address an evolving set of demands from the world’s growing population. We design connected, sustainable solutions that integrate existing infrastructure with new technologies, and optimize the mobility of people and goods.

As part of our Programme and Project Management team, you’ll help deliver some of the biggest, most iconic projects imaginable, with some of the best talent around. With your energy, agility and a keen eye for detail, you’ll deliver transformational outcomes for multiple clients every day.

**Role description**:
We are looking for a Document Controller to establish and maintain an information management and document control service function, along with processes, procedures and supporting systems. You will maintain effective control of all programme and project information and documentation, consistent with client, industry and other national standards and processes.

**Role accountabilities**:

- Monitor and maintain conformity of approach, consistent configuration of systems and standard accessibility of documentation
- Approve processes, procedures and systems to maintain effective information management and document control
- Monitor adoption of information management and document control processes within programme and project teams
- Scanning and registration of incoming and outgoing correspondence, reports, drawings and other files between Arcadis and external parties/ clients, as well as using the document management systems;
- Uploading / downloading electronic drawings and technical documents to the extranet sites;
- Receive, issue and distribute project documentation;
- Record and distribute incoming and outgoing documents to ensure accurate data recording;
- Maintain project documentation filing system and archive;
- Contact key people in the UK and globally to secure outstanding paperwork in a professional manner
- Co-ordinate with Project Managers/Quantity Surveyors/delivery teams and ensure correct document and drawing management;
- Performs such other task related functions that may be assigned from time to time.
- Prepare and deliver training to delivery teams relating to document management
- Assist the team in general administrative tasks

**Qualifications & Experience**:

- Relevant successful experience in the management of information and documentation in an engineering project environmen
- Knowledge of project delivery processes
- Excellent understanding of the full Microsoft software package, in particular MS Excel Experience with Data Management Systems for project delivery such as ProjectWise or eB

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We believe that by working together diverse people with different experiences develop the most innovative ideas. Equality, diversity and inclusion is at the heart of how we improve quality of life and we work closely with our people across six ED&I Workstreams: Age, Disability, Faith, Gender, LGBT+ and Race. A diverse and skilled workforce is essential to our success.

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