HR Administrator

2 weeks ago

Wilmslow, United Kingdom HR GO Recruitment Full time

**PURPOSE OF THE ROLE**

You will provide administrative support to the HR Operations Team to aid the provision of a professional, proactive and effective HR service to all staff within the organisation. You will have your own areas of administrative responsibility and provide first line information and advice to staff. You will also support team members with other tasks and work collaboratively on team projects.

**DUTIES AND RESPONSIBILITIES**

**Absence**
- Maintain accurate and up to date sickness absence records.
- Retrieve return to work paperwork from managers and refer issues which may need action to the HR Officer/Adviser as appropriate.
- Ensure that staff on long term absence are updated weekly with details of all vacancies that occur and any other relevant organisational updates/communications.

**Recruitment and onboarding**
- Support and administer the recruitment process as directed by the HR Officer/Adviser, ensuring adherence to the policy.
- Administer and invigilate recruitment tests.
- Take responsibility for the provision of work experience placements; liaising with managers, educational establishments and students as required and carrying out interviews and induction of students.
- Carry out the standard HR procedure of basic checks including DBS checks, references, health checks etc. ensuring we adhere to the company security policy and GSI requirements.
- Issue offers/contracts of employment, collect documents, set up full HR records.
- Accurately calculate holiday/flexi leave and public and privilege entitlements for new starters and ensure this is set up correctly in the HR Self-Service system.
- Undertake first day induction and follow up meetings with new recruits.
- Compile recruitment statistics including equality of opportunity information as requested.

**Dealing with internal HR queries**
- Monitor and triage incoming mail to the team mailbox.
- Respond to general HR Policy/procedure issues in accordance with our SLAs, whilst referring matters to more senior staff as appropriate.
- Provide excellent customer service when responding to both internal and external stakeholders.

**Health checks**
- Co-ordinate the staff medical health check provision (BMI) and the Occupational Health schedule, arranging appointments and liaising with Facilities/Occupational Health as appropriate.

**General HR administration**
- Maintain accurate staff data on all cloud-based and manual HR systems.
- Maintain HR's retention policy in relation to recruitment documents and manual/electronic personnel files.
- Provide support to the HR Officer/Adviser with administration in relation to grievance/disciplinary investigations; including note taking at formal meetings as appropriate, scheduling meetings and pagination of final reports and supporting documentation
- Distribution of mail received into the online postal system.
- Administrative support for HR projects and to the wider People Services Directorate as required.
- Manage HR stock levels e.g. printing/photocopying induction packs, procedural checklists etc.

**Additional Information**

Applicants who prefer hybrid work, this can be considered an option.

A Basic DBS check will need to be carried out upon successful job offer

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