Executive Legal Pa

2 weeks ago

London, United Kingdom Lewis Silkin LLP Full time

**Responsibilities**

**Key duties and responsibilities**:

- Building a relationship with key clients and taking the lead to be proactive with client account management.
- Assisting senior partners with internal administration and complex diary management.
- Dealing with confidential and private matters - ensuring sensitivity and confidentiality.
- Co-ordinating billing/credit control and accounting matters relating to clients of allocated partners and associates, including reviewing WIP, raising draft pro formas and liaising with credit control.
- Dealing with general admin duties as required, printing, copying, organising client meetings/lunches.
- Booking seminars and assisting with travel arrangements etc.
- Maintaining appropriate e-filing systems.
- Managing fee earners’ inbox as required.
- Taking an active part in developing own role and working to provide increasing support for allocated partners and associates - ensuring suitable training is undertaken.
- Assisting with marketing activities (relevant to own partners and associates), including liaising with Marketing team.
- Pro-actively ensuring database of clients and contacts is maintained.
- Supporting and guiding new members of the secretarial team as required.
- Assisting with workload of CMI secretarial colleagues as required.

**Abilities and desired qualities**
- A Legal PA will have at least five years’ legal secretarial experience, with at least two years working in a senior PA role.
- Experience with managing partners’ diaries.
- Ability to be proactive and to work on own initiative without guidance.
- Confident in using own judgement when necessary.
- Excellent organisational and administration skills - must be highly organised and able to organise others.
- Ability to manage a heavy workload.
- Ability to work to tight deadlines in a pressurised environment.
- A confident and natural communicator - able to communicate at all levels.
- Team player and enthusiastic - flexible and willing to take on extra responsibilities.
- Good eye for detail - a high level of accuracy is essential.
- Excellent typing skills (at least 70 wpm audio/copy typing).
- Accurate numeracy skills.
- Punctual and highly professional in conduct at all times.

**IT skills required**
- Proficient IT skills - Office 365, Microsoft Word, Elite, Excel, Outlook, PowerPoint, Teams, PDF Docs, Word Compare (DocsCorp, CompareDocs), Document Management System (Netdocs), Intapp, Interaction, Chrome River - although full in-house training will be provided.

**Educational and professional qualifications required**
- Good grammatical English - at least to GCSE standard or equivalent.

**Additional information**

At Lewis Silkin our ethos is simple. We strive to do the best for our clients, our people and the communities in which we operate. We recognise that an inclusive workplace allows for all kinds of ideas and thoughts, a variety of points of view that can trigger discussions or deliver innovative results, and a wide range of versatile skills and expertise. We are proud of the diversity within Lewis Silkin and of our culture that allows people to be themselves at work, ensuring we provide the best possible service to our clients. We are committed to finding the right person for this role and are open to discussing flexible working patterns and office location.

**Salary**: £43,400.00-£43,500.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Gym membership
- Life insurance
- Private medical insurance
- Referral programme
- Wellness programme

Schedule:

- 8 hour shift
- Day shift

Supplemental pay types:

- Bonus scheme
- Performance bonus

Work Location: Hybrid remote in London

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