Property Administrator

Our client is looking for a PT and permanent Property Administrator/Receptionist to provide administration support to the Building Manager. This will include reception duties and the management of various meeting rooms.

**RESPONSIBILITIES**:

- Reception duties including managing visitors to tenants of the building, managing a telephone switchboard, responsibility for assisting tenants with a mail franking system and incoming and outgoing mail.
- Management of the various meeting rooms including room bookings and preparing rooms for meetings.
- Tenant liaison and co-ordination of enquiries, issuing tenant wide communications.
- Deal with tenant complaints/queries and offer prompt resolutions, escalate where necessary.
- Ensure all front of house areas are always immaculately presented.
- Log any property faults/issues with the helpdesk and inform the Building Manager.
- Co-ordination of contractors when visiting site, liaising with the Building Manager as required.
- Assist the Building Manager to show potential new occupiers’ vacant spaces and ready units for handover to new occupiers.
- Data processing and management of databases, ensuring accurate and timely import of information including but not limited to Tenant Directory, Key Log, Riskwise and Elogbooks
- Maintain and produce specified reports such as onsite team holiday planner, Property Management & Team Directories, including Park Directory, Property Management Logs, Contractor List, Key Holder List.
- Administration of ad-hoc billing. (meeting room hire, printing, office supply sundries etc.)
- Liaising with tenants if there are arrears in respect of sundry charges.
- To produce and keep updated documents in accordance with Tenant Directory.
- To coordinate with the Building Manager and ensure fire evacuation drills and other H&S exercises are carried out on a regular basis in accordance with the health and safety requirements. This includes ensuring the emergency plan and related site maps are continually updated.
- To liaise with local authorities, utility providers and rating authorities as appropriate

**ABOUT YOU**:

- You are the ‘go to’ person in your area of expertise/specialty for questions from your colleagues, clients, and customers.
- You possess excellent interpersonal communication skills.
- You are solutions focused, advising colleagues and stakeholders with solutions not problems.
- Excellent knowledge of IT systems including MS Outlook, Word, Excel, and PowerPoint
- You are willing to learn CAFM reporting systems such as Meridien, RiskWise.
- Maintain elogbooks and use permit to work system.

Part Time | Permanent | 25hours per week | 1.00 pm to 6.00 pm

£20000 - £24500 DOE

**Job Types**: Part-time, Permanent
Part-time hours: 25 per week

**Salary**: £20,000.00-£24,500.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Selkirk, Scottish Borders: reliably commute or plan to relocate before starting work (required)

Work Location: In person