Member Events Coordinator

7 months ago

Chipping Norton, United Kingdom Soho House x Caterer.com Full time

**Member Events Coordinator **-£28,000 per annum**

**What's in it for you?**
- Weekly Pay
- Team meal whilst on shift prepared by our chefs
- Soho Friends Membership
- 50% Team discount on Food & Drink, 7 days a week
- Team Room Rates; Any Bedroom, Any House, $100 a night
- Financial Incentive based on House Performance (Quarterly)
- Health Cash Plan (option to add children)
- Dental Plan (option to add children)
- Birthday Day Off
- Discount on Cowshed products and Soho Home (up to 50%)
- Free Counselling Sessions
- Cookhouse & House Tonic: Our Cookhouse & Tonic Programmes offer unique food and drink training, events and opportunities to inspire and educate.
- Continuous training to develop yourself personally and professionally
- Exclusive access to our benefits platform with hundreds of discounts on shopping, gym memberships, holidays, insurance and much more

**Soho Farmhouse...**

Surrounded by 100 acres of Oxfordshire countryside, Soho Farmhouse is a destination for food and drink, wellness and outdoor activities. Two hours' drive or a short train from London, we have 114 bedrooms, including cabins, huts and farmhouse bedrooms to stay in, a state-of-the-art gym, Cowshed Spa, an indoor and outdoor pool and cinema. We have multiple food and beverage outlets on site, The Main Barn is the central hub, serving the club menu all day. On the mezzanine, Comfy Farm has sofas and an open fire place, while Fancy Farm is a more formal setting for lunch or dinner. There is also Pen Yen for Japanese izakaya-style dishes from the robata grill, bind and sashimi, and Blake's Kitchen for fresh bread, sausage rolls and cinnamon buns. Finally, there is The Little Bell, a local favourite, for nose-to-tail cooking and natural wine.

**The Role**

We are seeking an experienced **Member Events Coordinator** **to join our team at **Soho Farmhouse **(OX7 4JS)**. You will support by ensuring proper preparation is handled and coordinated leading up to an event through its completion. Such tasks include venue diary management, gathering promotional materials, booking tech support and other freelancers, reviewing menus, managing invoices as well as vendor communication and evaluating member feedback to support future events. You will also capture content of events in order to be shared via the company's various content platforms.

A successful **Member Events Coordinator** is well-organized, detail-oriented, passionate about events and creating community through shared experiences. You will also be a strong communicator, in-the-know of leading trends/music/talent and possess a sound knowledge of vendor management.

**Main Duties**
- Support the coordination for all event communication (internal/external) and event materials; including calendar management, booking event partners/suppliers/hosts, creating event function sheets for both Soho Farmhouse and Babington House.
- Administrative duties, including but not limited to internal meeting management, coordinating freelance staff, managing invoices, raising POs, booking travel, collating printed event collateral, managing the events inbox.
- Collecting and sharing event advancing information from event partners ahead of events - photos, event set up information, bios and so on to create events listings.
- Responsible for uploading all member event listings to digital platforms for exposure and managing any incoming enquiries and attendee confirmation.
- Attend and oversee the FOH set up and execution of all events - greeting event partners, checking in members and acquiring member feedback following events.
- Works with all departments across the sites to ensure they are aware of the event calendar and their required roles/involvement within each event.
- Organise, store and update event contracts, receipts and partner contact information.
- Capturing content such as short videos and photographs at events.
- Assist the membership team by working 'on the floor' and gathering member feedback.
- Performs other duties as assigned by manager..

**What we are looking for in a Member Events Coordinator...**
- At least 2+ years of professional experience in a similar capacity.
- Hospitality or live events experience is a plus, not a must.
- Experienced with Outlook & Excel as well as Adaco, Opera and Triple Seat (or equivalent events booking software).
- Creatively driven and culturally in-tune to develop / foster a network and knowledge to execute large scale events.
- Collaborative and communicates well to provide direction / delegation to efficiently accomplish task(s) at hand.
- Research skills as well as exceptional organisational abilities and extraordinary relationship building skills.
- Ability to multitask and execute under pressure and in demanding fast-paced environments.
- Energetic, flexible, collaborative, proactive; a team leader who can positively and productively execute administrative initiatives.
- Critical thinker and the ability to exercise good judgement and solve p

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