Operations Coordinator

2 weeks ago

Aberdeenshire, United Kingdom Motive Offshore Group Full time

Our Employee People Values are at the heart of who we are, and everything we do.

**People.**

**Planet.**

**Product.**

The Motive Offshore Group are committed to delivering sustainable, innovative and multisector solutions and we require highly skilled individuals, like you, to come and be part of our journey.

We have many exciting opportunities globally as we rapidly expand our reach and capabilities, in particular with the low carbon and energy transition areas. We aim to assist our clients and suppliers to join us as we move in to the more sustainable world.

**About the role**:
**Location: Boyndie, Aberdeenshire**

**Hours: Permanent - 40 hours per week**

Reporting to the Project Engineer, the Operations Coordinator will be responsible for the assisting in scheduling, planning and supporting Rentals activities aimed at assuring project accuracy and quality from conception to completion.

Providing administrative support to the Projects department to ensure a smooth transition and running of active projects.

**About the team**:
As a part of our Engineering & Rentals team, you’ll become part of a small, hardworking, and skilled team who are used to working to a high standard and specification. You will be supported by Wullie, our Project Engineer, and work alongside a team, whose goal, much like your own, will be to enable a quick and safe turn-around of equipment.

As well, you will be working alongside a committed and proud Motive team in the UK and globally, who want to play their part in the growth of the business and support each other daily to create a positive, values-driven professional environment.

**Responsibilities**:

- Adopting the Motive Offshore Group People Values and ensuring their use is embedded throughout day-to-day tasks and decision making.
- Set up both hard copy and electronic files for projects, taking out appropriate job numbers and assigning appropriate Motive equipment numbers.
- Compile project specific documentation and ensure presentations of such documents are of high quality.
- Compile Project Documentation/Mobilisation Packs including all project and testing information for issue to allow manufacture / mobilisation to be completed.
- Assist with technician planning including project travel, accommodation and any training required for Motive personnel.
- Liaise with client and/or third parties as requested.
- Manhours planner, Engineering project schedule & other reports.
- Weekly progress reports & meetings with clients.
- Take ownership of sales handovers and client communications for Projects.
- Maintain, develop and monitor project plans, scope, schedule, and work hours.
- Tracking labour and expenditure for ongoing projects against budget.
- Organise and participate in project kick-off and progress meetings.
- Preparation of project specific documentation, progress reports and presentations.
- Communicating changes to project both internally and to external client.
- Communicate with procurement, design and workshop to determine delivery dates.
- Ensuring project technical specification is communicated and standards considered during build.
- Communicate with Sales Department on project completion and tracking revenue.
- Communicate with Finance Department to arrange invoices are raised and milestones on track.
- Archive project files as appropriate.
- General office duties, filing and other duties which may arise within the company.
- HSEQ - compliance with health, safety and environmental regulations, and the company’s management system.
- Develop strong working relations with key stake-holders - clients, colleagues etc.
- To be a positive ambassador for Motive Offshore Group Ltd.

**Required skills / knowledge**:

- Experience working in a similar Operations or Projects based role.
- Experience of working within a Rental department & supporting client with similar equipment would be advantageous
- Strong IT skills in MS office including Outlook, Excel and Word.
- Good attention to detail
- The ability to multitask in a fast pace environment
- Highly organised
- Excellent communication skills
- Team player
- Ability to create strong and trusting relationships

**What we can offer you**:
Alongside the benefits below, working with Motive can take you places that you might not have thought possible. We work globally, so you will have colleagues based not only in the UK, but also in Taiwan, the UAE, Norway, Brazil and in the US. You can look forward to playing your part and working with people who support clients and projects across multiple countries across the world.

We’re incredibly proud of the development opportunities that many of our staff have benefitted from. Since we started in 2010, we’ve seen staff start as school leavers & work their way to senior positions, seen people relocate to other parts of the world with the company and have seen many of our people develop skills, receive training and advance their technical knowledge to enhance their

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