Facilities Coordinator

**Facilities coordinator**

**Monday to Friday - 8am to 4pm - 1 hour unpaid break**

**25 days holiday plus bank holidays**

**Job Summary**

The Facilities Coordinator Assistant reports to the Regional Workplace Manager and is responsible for providing support to ensure facilities services are provided in an effective and efficient manner, as well as being the initial point of contact for the Facilities department. You must also demonstrate a high level of security awareness at all times and have knowledge of emergency evacuation procedures and Health & Safety.

**Key Responsibilities**
- Ensure the delivery of Facilities Management services to a high standard. Identifying opportunities that will continuously improve all aspects of FM operations
- To be responsible for all external contractors in the building on a daily basis, Cleaning, Maintenance, Plant Maintenance and Pest Control ensuring all SLA’s and KPI’s are maintained.
- Carry out building & meeting room checks on a daily basis, ensuring any issues are dealt with in a prompt and efficient manner.
- The ordering and upkeep of the stationery that is used by the entire building. Includes placing weekly order also first point of call for all printer enquires and ordering the consumables.
- Ensure attending contractors onsite have authority to work and have provided the correct health and safety documentation to commence work. Record contractor activities onsite.
- Support and assist the Regional Workplace Manager and the team with administration requirements.
- Liaise with service providers and contractors to ensure regular activities are undertaken e.g. recycling, courier services.
- Manage contractors, contracts and suppliers as directed to ensure service delivery.
- General health and safety duties including risk assessments, contractor monitoring and other statutory and not statutory site requirements.
- Attend training and course as directed by the Regional Workplace Manager.
- To proactively work towards promoting a sense of pride in the facility department.
- Carry out the building fire drills and ensure a maintained fire marshal system, organise Fire safety training with staff in line with legislation, organise First Aid training with staff in line with legislation.
- To ensure that Procedures are adhered to in relation to all purchase requisitions and invoices within Facilities.
- Ensure signage on site appropriate and current at all times.
- Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety
- Cover concierge as and when required
- Help with Event setups.

**Knowledge, Experience and Qualifications**
- IOSH or other Health and Safety qualification desirable
- Experience working within a Facilities environment
- Good IT skills including Microsoft Office (especially Excel & Power Point)
- Good understanding of M&E
- Strong track record of managing external relationships
- Demonstrable understanding of purchasing & procurement processes

**Skills and personal attributes**
- Excellent written and spoken communication abilities
- A smart and professional appearance with a polite, courteous and professional manner
- Excellent interpersonal skills
- The ability to work under pressure.
- The drive to work pro-actively independently and as part of a team
- Communication style that allows positive and open dialogue with clients and employees
- Working style that encourages team-work both within the role and across business functions
- Collaborative working spirit that enhances and builds effective working relationships both internally and externally.
- The ability to multi-task effectively and prioritise workload
- Well organised with excellent attention to detail/accuracy/prioritisation
- A good understanding of the distribution business would be an advantage
- A ‘can do’ attitude using own initiative, innovative and self-motivated
- Accurate, diligent, self-motivated, focused and reliable.
- The ability to work un-supervised
- An appreciation of clear and exact communication of detail
- An ability to anticipate expectations and resolve issues

**Job Types**: Full-time, Permanent, Temp to perm

**Salary**: £26,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Computer literacy: 1 year (required)
- Facilities coordinator: 1 year (required)
- Customer relationship: 1 year (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: Facilities Coordinator - Erskine