Admin Officer

4 weeks ago

Islington, United Kingdom Omega Recruitment Group Full time

**POST TITLE: Admin Officer GRADE: Scale 6 (TEMPORARY)**

**LOCATION: ISLINGTON**

**PAYE RATE : £19.05 PH**

DEPARTMENT: Environment & Commercial Operations

SECTION: Parking

REPORTS TO: Correspondence and Appeals Team Leaders

MANAGES/SUPERVISES: None

To provide effective and efficient administrative and technical support within the Parking Service.

1. To support the team in providing, maintaining, implementing, reviewing, and proactively enhancing the services offered by the department.

2. To guarantee that all communication is compiled and submitted to printing contractors within the specified timeframes.

3. To respond to internal correspondence and communicate with external contractors, making sure that Council deadlines are fulfilled.

5. To establish and improve general office procedures, including creating and updating draft statistical reports, and maintaining and updating internal and external IT systems.

6. To manage the scheduling of team meetings, produce and circulate minutes.

7. To ensure that the highest levels of accuracy and clarity are attained.

Work Experience Experience of providing administrative support to a large multi-disciplinary team. Experience of being part of a team providing a customer focussed service. Experience of using a computer for word processing and creating / maintaining databases to produce reports. Experience of document management and developing and administering support procedures. Experience of operating filing systems. Experience of specialist software systems including Archibus CAFM / CMIS and Permit to Work systems. Experience of the processes and terms used in the Supply chain and project management. Experience of Financial / Project admin. Experience of drafting letters / memos and minuting meetings. Education / Qualifications A range of GCSE’s including English Language and Maths (minimum grade C) or appropriate equivalent, or significant experiential learning. Degree qualification. Microsoft qualification or similar in use of spreadsheets / word processing. Skills / Abilities Excellent organisational skills, accuracy and attention to detail. Experience of using a variety of IT packages including Microsoft Outlook, Word and Excel. Excellent oral and written communication skills. Flexible in approach to work and ability to see tasks through to completion. Ability to deal with conflicting and challenging situations. Ability to work independently and as part of a team.

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