Operations Administrator
1 month ago
**Main Purpose of Role**
The main purpose of this role is to support the admin activities within the operations, accounts, and Health & Safety functions of the UK business. This will involve working directly with the leads to complete daily admin task as outlines below to effectively manage the business.
**Key Accountabilities**
**Job Management Admin**
Ø Opening and assigning jobs are per UK service work schedule/Calendar to engineers.
Ø Update/ Maintain UK service works sheet to reflect jobs are quoted and purchase order, received.
Ø Upload PO, to jobs on company system and in customer files
**Accounts Admin**
Ø Process of Purchase ledger invoices, follow up on queries.
Ø Process of Sales Ledger Invoices, follow up on queries.
Ø Data analysis of RGC Timesheets and preparation of monthly and quarterly reporting for Management.
Ø Processing expenses claims.
Ø Management of Stock Control - monthly stock take report, follow up on stock discrepancies in RGC system.
Ø New Suppliers setup - liaising with Procurement, follow up on all required forms.
Ø New Customers setup - follow up on customer forms, forwarding relevant information to Management for Credit check and approval.
Ø Assisting the company accountant as required with additional duties
**Procurement Admin**
Ø Procurement of routine spares and consumables as required for Bristol Workshop or day to day site works
Ø Upon receipt of goods, confirm received on the company system and update UK service sheet if appropriate.
Ø Shipping of goods nationally and internationally
**General**
Ø Ensuring that all customer/supplier contact are positive, and queries are responded to in a timely manner and directed to appropriate persons where necessary.
Ø Ensure equipment / gas certificates are saved to network.
Ø Assist in Quality Control Audits.
Ø Point of contact, answering phone, taking messages etc
Ø Forwarding post to other SGS offices
**Please note that you may be assigned other duties and responsibilities from time to time as the Company sees fit and accept this as a condition of employment. **
**Performance Goals**
Ø Support to Business Leads
Ø Maintain relationships with existing customers and develop relationships with new customers
Ø Organised with great attention to detail
**Core Competencies**
Ø Organised
Ø Efficient
Ø Attention to detail
**Expected Behaviours**
Ø Positive, driven with developed people skills
Ø Work Collaboratively with others
Ø Demonstrate a commitment to excellence
**Mandatory Training**
Ø 5 General Certificate of Secondary Education (GCSE’s) at grade C and above and including Mathematics and English
**Desired Skills & Experience**
Ø 3 Years in similar role
Ø Administration / Accountancy experience
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