Office Coordinator

7 months ago

Whitehaven, United Kingdom Alexander Mann Solutions (AMS) Full time

**About us**:
Dedicated to sustainable development, Arup is a collective of designers, consultants, and experts working globally.

At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.

Arup’s purpose, shared values, and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

AMS is the world's leading provider of Talent Acquisition and Management Services. Our contingent Workforce Solutions (CWS) service acts as an extension of our clients' recruitment team and provides professional interim and temporary resources. We partner with Arup to support contingent recruitment processes. On behalf of Arup, we are looking for an **Office Coordinator** for a **6-month** long contract based in **Whitehaven**.

**About this career opportunity**:
An exciting opportunity has arisen for an Office Coordinator to provide robust support to all members of the team within our Whitehaven office. This is a pivotal support role and will bear a significant impact on external and internal clients within the office environment.

This role will involve you supporting the day to day running of the office, including providing front of house service, and providing a full range of administrative support to the team based there.

**As the Office Coordinator, you will make an impact by**:

- Providing an excellent front of house service, including managing visitors.
- Ensuring the office space is kept to a professional standard at all times.
- Ordering and managing stocks of office consumables.
- Booking and handling meeting room and conference facilities.
- Supporting with the organisation of client and social events.
- Supporting the project teams with administrative activities e.g. data input tasks, document preparation, meeting organisation, etc.
- Providing support/cover to the rest of the business support team as required.
- Working collaboratively with other office and team coordinators, continually promoting best practice within Business Services.

**What we're looking for**:

- Experience in standard office administrative procedures.
- Sound knowledge of Microsoft Office Suite.
- Excellent communication skills (both written and verbal).
- Excellent attention to detail.
- Ability to cope with changing deadlines whilst remaining calm under pressure.
- Reliability, flexibility, and adaptability.
- Engaging, enthusiastic, and confident manner with an interest in supporting the work we do.

**Diversity at Arup**:
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup’s internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.

Job Reference: ARB00729

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