Accounts Payable Administrator

6 months ago

Earley, United Kingdom WSH Support Office Full time

**Company Description**
WSH is the parent company for leading brands operating in the catering and hospitality sectors. Our brands operate in diverse sectors, including:

- Public spaces - such as the Science Museum, St Pancras Champagne bar and Dublin Zoo
- Workspaces - from power stations to investment banks
- Education - primary schools, secondary schools, colleges and universities

A central support office provides financial, HR, IT, Supply Chain and other administrative services to the group companies each of whom retains its own personality and who operate across a number of catering and hospitality markets.

Recent acquisitions provide the group with new opportunities and include prestigious locations such as Musee Du Louvre in Paris and partnerships with established chefs such as Claus Meyers in Denmark.

This role supports the Accounts Payable Manager to ensure timely and accurate transactions are paid to agreed terms for approximately 3,000+ suppliers. Responsible for day to day running of Electronic Invoicing:

- Reporting from electronic invoicing, analyse data and action accordingly
- Provide ongoing support for both suppliers (including electronic invoicing) and the WSH Business
- Review and correct failed documents with validation errors to integrate ready for payment
- Monitor queues and failed documents to communicate to suppliers to transmit within agreed timelines
- Overseeing the day to day running of designated supplier accounts and addressing urgent issues to resolution
- Reconciliation of supplier accounts while staying in compliance with company policies and procedures including correcting adjustments & unallocated cash
- Set-up new suppliers on accounting system including changes to bank details and copy over suppliers to other trading companies ensuring all master checks are adhered to
- Assist with month-end closing process
- Process documents in line with current policies to Accounts Payable timetable
- Filing / scanning through the external retention system provider as appropriate

**Qualifications** What we require from you**:

- Extensive knowledge of Microsoft Accounting Package including Electronic Invoicing Portals
- Attention to detail and accuracy
- Excellent administration skills including Intermediate level of excel skills & Microsoft Office
- Strong organizational skills with ability to multi-task while meeting strict deadlines
- Good communication skills both written and verbal
- Analytical and problem-solving skills
- Excellent Team player
- Good understanding of working to strict timetables
- Experience in working in a structured environment
- Good understanding of the Business Timetable
- Demonstrate strong customer service skills
- Knowledge of WSH Procedures
- Excellent GDPR awareness

**Additional Information** And in return, we offer**:

- 25 days holiday (plus public holidays)
- Plus your birthday off
- Enhanced pension
- Life Assurance cover
- Discounts available on the high street shops, holidays, gyms and cinemas
- Wellbeing assistance
- Hybrid working arrangements
- Volunteering Days
- Enhanced maternity leave
- Secondary Carer leave
- Wedding/Commitment day leave
- Bespoke training & development, including apprenticeships
- Salary up to £25,000 per annum depending on experience

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