Receptionist/administrator

**Permanent, Full time, Term Time plus 2 weeks**

**37 hours per week**

**Pay Scale: QUEST GRADE B (£18,198.00 - £18,866.00**

**Start Date: As soon as possible**

**Closing Date: 27th January 2023**

**JOB DESCRIPTION**:
Receptionist / Administration Assistant

**RESPONSIBLE TO**:
Head of Finance / Executive PA

**JOB PURPOSE**:
Under the direction of senior staff provide general administration and reception duties for Quest Head Office.

As an employee within QUEST, staff may be required to work at any school within the Trust.

**LIAISING WITH**:
Chief Executive Officer, Head of Finance, Head of Operations, Director of Education, Principals, Executive PA, Trust HR Officer, Administrative Officers, teaching and support staff, external agencies

**SALARY SCALE**:
QUEST Grade B point 3-5

**DBS DISCLOSURE LEVEL**

Enhanced

**Professional Responsibilities**

**School Ethos**

Work with colleagues in creating, inspiring and promoting excellence at all levels.

Uphold the culture and ethos of the Trust, ensuring school environments for teaching and learning that empower both staff and children to achieve their highest potential and be their best selves.

Attend and participate in events intrinsic to the daily life of the schools and Trust, celebrating success at every opportunity.

Actively support the Trust’s policies relating to equality and diversity, inclusion and safeguarding, health and well-being, confidentiality and social networking.

**Key Responsibilities**

To be a positive public ‘face’ and ‘voice’ of the Trust.

To provide receptionist service to the Quest Head Office.

Answering phones in a professional manner, and routing calls/taking messages as necessary.

Notifying appropriate the relevant member of staff that a visitor has arrived to see them. To arrange hospitality for visitors as necessary.

To sort incoming and outgoing post and take delivery of parcels.

To book meeting rooms for staff members and visitors.

Assisting with a variety of administrative tasks including copying, scanning, taking notes, and filing.

To be responsible for the school minibus bookings including signing in/out keys to ensure safe return.

To take minutes of meetings as required.

To undertake general financial and HR administration tasks as requested by the Business Development Department.

Maintain and update manual and computer records to include management information systems, as requested by the Business Development Department.

To type relevant documents under the direction of the Executive Team and Business Development Department.

To support the marketing of the Trust and Schools within the Trust.

To assist the Business Development Team with recruitment and on-boarding.

Assisting colleagues with administrative tasks.

Perform other administrative work like typing, proofreading, and transcription.

Performing ad-hoc administrative duties.

To ensure effective communication with colleagues.

Uphold the Trust’s digital strategy

To sign and uphold the Trust’s Code of Conduct and ensure confidentiality is maintained at all times.

Embrace and actively take part in the ‘Spirit of Purpose’, fulfilling obligations to maintain and continue professional development in line with the Trust expectations.

To commit to the specified number of hours of professional development each year and have drive and passion to evolve and improve as a committed staff member.

Take a shared responsibility for your own continuing professional development by participating in a range of appropriate professional development opportunities.

To participate in the staff performance management process in accordance with the Trust’s policy and be responsible for self-motivation towards agreed targets.

Contribute to the overall ethos/work/aims of the Trust and its schools including participation in school events outside of working hours.

To contribute to the development of relevant policies and procedures.

To be a positive role model at all times.

Recognise own strengths and areas of specialist expertise and use these to lead, advise and support others.

To undertake Health and Safety Training, Paediatric First Aid and Safeguarding Training as per the Trust training cycle.

**Job Types**: Full-time, Permanent

**Salary**: £18,198.00-£18,866.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Wigan: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 27/01/2023
Reference ID: rec/admin