Secretarial Support Officer

2 months ago

Northallerton, United Kingdom North Yorkshire Police Full time

Secretarial Support Officer

Location: Northallerton HQ, however will require agile working across multiple locations within North Yorkshire.

Hours: Permanent, 33 Hours

Salary
- Scale 2/3 (£20,655- £22,860)
- Do you have excellent administration and communication skills? Do you have the ability to multi-task and prioritise a varied workload? _

We are currently recruiting Secretarial Support Officers to join our Executive Support Services Team, to provide dedicated administrative support to senior officers and staff within North Yorkshire Police.

You will be required to provide high quality, confidential, multi-disciplined secretarial support service to senior officers and staff. As a dedicated Secretarial Support Officer you will need to ensure you have a high level of accuracy and discretion for this role as you will work autonomously to provide confidential/non-confidential administrative support service required to support senior individuals.

This role will require travel across multiple locations across our estate within North Yorkshire.

**Your main skills and responsibilities will include but are not limited to**:

- To maintain diaries and make occasional travel/accommodation arrangements for executive managers to maximise the efficient use of their time
- To arrange and co-ordinate appointments and meetings, conferences and events, take/compile/circulate minutes/agendas/supporting papers as required
- To support and drive initiatives for the digitisation of material including meeting papers and other documentation
- To maintain effective file management, action management and administrative support systems and effectively share knowledge with executive support colleagues
- To respond to queries and provide advice, guidance or signposting to internal and external customers as appropriate.

**To be successful in this role, it is essential that you have the following**:

- Experience of arranging meetings and managing multiple senior managers’ diaries including arranging appointments/meetings and making travel, accommodation and catering arrangements
- Excellent planning and organisational skills, with the ability to multi-task and to work individually as well as part of a team.
- Excellent notetaking skills with high levels of accuracy to meet requirements and timescales
- Ability to develop and maintain positive working relationships, ensuring that colleagues are treated fairly, contributing to the development of equality of opportunity in working practices
- Well-developed customer service and communication skills
- Ability to handle a range of issues of sensitivity and confidentiality with patience, confidence and professionalism

**Working for us - what we can offer you**

You will be welcomed into an organisation that is committed to ensuring everyone is treated fairly and supported equally. At North Yorkshire Police we value different perspectives, skills and experiences, we care about the well-being of our staff, and actively support people so they can perform to their best.

Working for North Yorkshire Police brings great pride and job satisfaction, along with a competitive salary and pension, leave entitlements and other employee benefits. Unison is the recognised Trade union within NYP and there are also a number of other Inclusion and Diversity support networks.

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