Personal Assistant
4 weeks ago
VANRATH are excited to be working alongside a leading **Property Management** company and one that holds a prestigious reputation for the recruitment of an **Personal Assistant.**
This is a Monday - Friday (Flexible start and finish times available) - **Belfast City Centre** office.
**Permanent position - this is a very rare opportunity with an extremely good company**
**Salary**
£28,000 - £32,000 + Fantastic Benefits Package & Genuinely a Great Place to Work
**The Ideal Person**
- **PA or Executive Assistant experience is essential**:
- Experience with Property company is preferred but not essential
- Intermediate to Advanced skill level with Microsoft Office Suite (Outlook, PowerPoint, Excel and Word).
- Great organisation and communication skills
- Fast and accurate type speed
- High level of computer literacy
**The Role**
- Providing secretarial and administrative support to the Commercial Director, including typing from audio dictation and written notes, photocopying, binding and laminating documents, among other administrative duties
- Dealing promptly with telephone calls for the Commercial Director, taking and relaying messages as appropriate
- Inbox management of incoming and outgoing correspondence for the Commercial Director in a timely manner
- Internal and external meeting preparation for the Commercial Director, including collation of all necessary agendas, previous minutes and briefing information
- Preparation, co-ordination and tracking of briefing material and draft responses on a wide range of issues for the Commercial Director
- Liaising with relevant colleagues to collate information required by the Commercial Director for meetings
- Co-ordinating meetings both externally and internally, managing diary and providing hospitality
- Assisting with the preparation, proof reading, collation and distribution of the quarterly Board and Funder Reports
- Attendance and support to the Commercial Director at monthly internal Team Management Meetings along with the production and tracking of Action Points
- Maintaining an up-to-date (electronic and physical) filing system for the Commercial Director, ensuring that all correspondence is filed appropriately
- Archiving documents/files
- Collating and preparing the Commercial Director’s monthly expenses for signature
- Preparing legal documents for sealing/signing and return to solicitors
- Welcoming and facilitating visitors for the Commercial Director and wider Executive team
- Making travel and accommodation arrangements as required
- Provide administrative support with a range of specific assignments, projects and key tasks
- Providing cover in the absence of the other staff as required
- Providing cover for Reception as and when required
**Salary**: £28,000.00-£32,000.00 per year
**Benefits**:
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
Work Location: In person
Reference ID: PPAA-VRATH
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