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Stock Coordinator

4 months ago

London, United Kingdom The Other House - General & Admin Full time

**Be part of something extraordinary****

Are you ready to join one of London’s most iconic Lifestyle Brands?

Welcome to The Other House, a Residents Club, where we’re not just redefining the hotel market, we’re re-writing the rules.

Imagine an extraordinary place where the comfort of home meets the service of a hotel and the facilities of a private club. Each of our Residents Clubs will blur the lines between hotels, residential living and an exclusive private club which all our residents can enjoy. Think beautifully designed club flats, amazing public areas with an all-day street café and destination cocktail bar, and access to private club lounges, a great gym, spa and well-being area. A place where you can relax, work or play whatever your mood, for as long as you are in town - be it a day, a week, a month, or a year.

Our first property in beautiful South Kensington, opened in the summer of 2022 to great acclaim. Our next property, The Other House Covent Garden nestled in the heart of theatre land in the West End, is due to open soon and we have acquired another site in Belgravia, which means plenty of progression opportunities Whilst our initial focus is to build the brand in central London, (arguably the best capital city in the world) the venture will roll out globally, catering for aspirational business and leisure travellers everywhere, whatever their length of stay.

Ready to be part of a team that’s rewriting the rulebook on hospitality?

Join us at The Other House, where every day is a chance to create unique and extra special experiences for our residents and our team. Your future is waiting as one of our HouseMates, and it looks amazing.

**Role**: Stock Co-ordinator**

As a Stock Co-ordinator at The Other House, your role involves meticulously overseeing receiveing and storage of all deliveries, ranging from food to non-food items, in strict adherence to Health & Safety regulations and brand standard policies. Collaborating closely with the all Heads of Departments, you'll be entrusted with the task of receiving and appropriately distributing goods for all departments. Your duties encompass a thorough inspection of deliveries, encompassing quality, prices, weights, and specifications, to ensure compliance with our stringent requirements. Any discrepancies identified during this process will be promptly reported to the correct Head of Department and the General Manager.

In addition to your core responsibilities, you will play a crucial role in maintaining the organizational integrity and cleanliness of designated areas, including walk-in fridges, dry storage, and corridors. Your commitment to excellence ensures that The Other House upholds the highest standards in the reception, storage, and distribution of goods, contributing to the overall efficiency and quality of our operations.

**The key responsibilities of the role are**:
**Daily**
- The recording of quality, temperature, quantity, weight, and product correctness of all deliveries.
- Verification of Delivery Note against goods received, against order on PW.
- Receipt and distribution of all goods into the correct storage/service/ordering department.
- Actively reporting discrepancies to the relevant ordering department, the F&B Controller, and supplier.
- Review the delivery note/invoice against any price changes submitted by suppliers.
- Follow up on statements sent by suppliers, ensuring that they match submitted invoices, delivery notes, and Procure Wizard.
- Ensure that stock holding areas are in exceptional condition, and secured as instructed, protecting the business from risk of loss.
- Assisting all departments with the transfer of goods from storage/cellar areas to the service areas.

**Weekly**
- Ensuring that all goods received are correctly recorded into PW, and discrepancies reported as per instruction by the F&B Controller.
- Work with suppliers to ensure PW is up to date - chase suppliers who are not loading invoices for payment.

**Monthly**
- Conduct monthly stock takes of the following, in liaison with the Head of Department of relevant department:

- Food - Head Chef
- Beverage - Bar Manager
- Disposables - F&B Manager/Executive Housekeeper
- Chemicals - Head Chef/Executive Housekeeper
- Maintenance Consumables - Director of Engineering
- Review the ‘awaiting delivery’ Purchase Orders at month end, and work with the relevant HOD to ensure they are loading invoices against ad hoc POs and closing them.
- Proactively advise the CFO, GM, and F&B Controller on concerns with stock movements that cannot be justified.
- Manage, record, and ensure the correctness of breakage records of crockery and glassware and report on losses monthly via a submitted report to HODs at TOHSK, as well as the F&B Controller, and the CFO.

**Quarterly**
- Be the main contact point for the external quarterly stock take by appointed business partners.
- Liaise with the Head Chef and the F&B Manager, ensuring that a suitable rep