Senior Administrator

2 weeks ago

Manchester, United Kingdom Hiring People Full time

_**Do you have the ability to work independently and utilise supervision effectively? Are you self-motivated, organised, proactive and able to work on own initiative? Do you have good judgement skills and high levels of tact, diplomacy and personalintegrity? If yes, then this is the right role for you.**_

A Manchester based CIC operating in the VCSE sector to support BAME communities is looking for a **Senior Administrator**to join their team.

**About the Role**

To support the Executive Director and Senior Management Team by providing flexible, responsive, confidential, friendly and efficient support. This includes; the effective day-to-day running of the general office with maintenance of the office systems andprocesses, implementation and delivery of effective administration for the organisation, supporting specific projects including liaising with third parties on behalf of the Executive Director and Senior Management Team and proactively following up matterson their behalf.

**Main Duties & Responsibilities**:

- To provide personal assistance to the Executive Director and Senior Management Team including communicating with internal and external stakeholders, organising diaries and managing correspondence
- To efficiently organise and administer meetings at different levels (e.g. board meetings and team meetings) including the booking of rooms/venues, meeting invitations, managing attendees and the efficient distribution of agendas and minutes
- To take meeting minutes, type minutes and circulate them in a timely manner
- To support events, taking ownership and responsibility for tasks and actions as required
- To respond to and liaise with customers/partner agencies to ensure effective delivery of services. This includes solicitors, commissioners, and a range of public, private or third sector organisations (e.g. social workers, schools, NHS staff, charities),as well as IT support and HR
- Undertake any other duties that may be reasonably requested of the post holder as required by the Executive Director and Senior Management Team

**Qualifications & Experience**:

- GCSE or Equivalent in Maths & English
- Experience of working with a variety of administrative and database systems
- Sound experience in an office manager role
- Experience in a PA role to senior management
- Previous experience working with finance, budgets and accounting systems
- Experience in invoicing and credit control
- Experience of HR administration

**Skills & Abilities**:

- Ability to provide strong leadership and management
- Strong numeracy and analytical skills
- Excellent communication skills (verbal and written), including the ability to draft, proofread and edit correspondence and reports appropriately
- Excellent IT skills including the ability to use MS office Word, Excel, Internet Explorer, Outlook and PowerPoint
- Able to speed type and take accurate minutes
- Impeccable diary management with the ability to strategically think and plan ahead
- Excellent time management and prioritising skills
- Ability to supervise staff and provide support, training and direction
- Ability to work independently and utilise supervision effectively
- Ability to understand and implement the principles and practices of equality and diversity
- Good understanding of confidentiality and Data Protection legislation

**Salary & Working Hours**:

- **Hours**: 37.5 per week (flexibility may be required)
- **Starting salary**: £25,500

**Benefits**:

- Flexible work/life balance and a friendly work environment
- Pension
- Continuous professional development
- Birthday leave
- Company volunteering events

**About the Company**

Our client is a Manchester based CIC operating in the VCSE sector to support BAME communities. They are a social enterprise that provides services to address the psychological and mental health needs of children, adults and families with a particular emphasison cultural diversity and cultural competence.

They value principles of equality and social justice, diversity and difference, and the rights of people to be treated with respect.

**How to Apply**

If this role is of interest and you would like to learn more, please attach your CV to the link provided and our client will be in direct contact.

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