Administrator

5 days ago

Kingston upon Hull, United Kingdom Cranswick Convenience Foods Sutton Fields Full time

**JOB PURPOSE**:

- To provide a service to the Technical Team and ultimately to production colleagues by ensuring that all relevant paperwork, records are prepared and issued as required.
- Filling and archiving of factory paperwork.
- To manage the site export duties: export system administrator
- To prepare attestation documentation required for VET visits.
- To lease with vet and external export compliance team
- To complete daily traceability exercises using paperwork, site systems and customers systems: P2D / SIGHT
- To complete traceability exercises as per site schedule in line with customer requirements and welfare schemes
- Request traceability and documentation from the suppliers
- Presenting completed traceability documentation to site management and external auditors
- To raise internal non-conformances as part of driving continuous improvement on site
- To assist in other departmental activities as required

KEY ACTIVITIES:

- Checking and collation of all production paperwork relating to intake, manufacture, curing, processing, cooking, cooling, storage, slicing, packing and despatch.
- Feeding back specific critical issues raised from paperwork checking to appropriate technical or production personnel as appropriate in a timely manner.
- To update, amend and generate records, as directed by the Senior Administrator / Assistant Technical Manager / Technical Manager for the factory in line with the appropriate procedures and to ensure that the document control system is maintained for records and procedures that are included within the site Quality Manual. This will include ensuring that the master database and document matrix are kept up to date.
- To manage the site export duties: export system administrator
- To prepare attestation documentation required for VET visits.
- To lease with vet and external export compliance team
- To complete daily traceability exercises using paperwork, site systems and customers systems: P2D / SIGHT
- To complete traceability exercises as per site schedule in line with customer requirements and welfare schemes
- Request traceability and documentation from the suppliers
- Presenting completed traceability documentation to site management and external auditors
- To raise internal non-conformances as part of driving continuous improvement on site
- Filling up all non-conformance issues arising from paperwork, with production personnel or via other technical personnel as appropriate
- Provision of appropriate certificates of analysis/conformance to customers.
- Checking and reconciling purchase orders with goods and services received/invoices for technical purchasing. Updating of Budget Tracker.
- Assisting in the development of all technical documentation as it relates to product development, specifications, procedures etc.
- Assisting in retrieval of information during internal and external audits and investigations.
- Assisting the technical department in other Quality Assurance issues as necessary.
- Liaison with external laboratories.
- Covering of key tasks during the absence of key staff within the technical department
- Ensure customer site board is kept up to date
- To establish internal relationships with relevant departments, working closely with them in all aspects of the account
- To provide a flexible resource to the Assistant Technical Manager and Technical Manager for any other reasonable duties.
- Liaise with Managers / Supervisors regarding any issues and report on a daily basis.
- Any other reasonable duties, as required by the business and directed by the Senior Administrator / Technical Manager or Assistant Technical Manager.

**KNOWLEDGE AND SKILLS**:

- Computer Literate (Microsoft Office)
- High Attention to detail
- Ability to work on own and as a member of team
- Methodical
- Proactive working approach

**Qualification **(To be completed successfully before the probationary period is signed off)

IOSH working safely

Food Safety level 2

Manual handling awareness

**Competences.**

a) Collates quality data and produces regular reports when required

b) Reports any food safety issues to Assistant Technical Manager / Technical Manager for judgement

c) Ensures that correct versions of documents and records are used.

d) Ensures that all traceability exercises are completed as per internal schedule and in line with customer requirements

**Self-Development**

**Standards of performance are attained in the above when:

- **
- Thinks, speaks and acts positively and with enthusiasm at all times.
- Presents a professional company image through personal conduct and appearance.
- Takes a positive stance towards problem solving.
- Seeks and acts upon feedback.

**PERSON SPECIFICATION**:

- Self-motivated and responsible for time management
- To be representative of the company high standards at all times,
- To conduct yourself in a professional and positive manner.
- To be able to communicate effectively with all colleagues to promote inter depart

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