Specialty Pa

1 week ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 4

**Main area**
- Maternity
- **Grade**
- Band 4
- **Contract**
- Fixed term: 12 months (/ secondment)
- **Hours**
- Full time - 37.5 hours per week
- **Job ref**
- 164-4681393**Site**
- Queen's Medical Centre
- **Town**
- Nottingham
- **Salary**
- £23,949 - £26,282 per annum
- **Salary period**
- Yearly
- **Closing**
- Today at 23:59Job overview

A vacancy has arisen for a Full Time (37.5 hours) Specialty PA (Medical Secretary) to join the Obstetric team within the Family Health division on a 12 month fixed term contract, or secondment, to cover Maternity Leave. Working as part of a team the post holder will support the provision of a high quality secretarial and administrative service to the Obstetric Consultants and associated activity within the department.

The working hours are negotiable within the core hours on 0800 - 1600 Monday to Friday.

Main duties of the job

You will be a conscientious and enthusiastic team player with excellent organisational and communication skills with a sound secretarial background. The ability to manage your time, organise and prioritise your workload whilst remaining patient focused is essential.

Working for our organisation

Working as part of a team the post holder will support the provision of a high quality secretarial and administrative service to the Obstetric Consultants and associated activity within the department.

Detailed job description and main responsibilities

In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert

KEY JOB RESPONSIBILITIES

To manage Advice & Guidance requests

Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines.

Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines

Establish and maintain admin systems/databases

Dealing with incoming mail, results/reports management

Attending/organising meetings, take minutes.

Ensure RTT patient data quality is accurate.

Key point of contact for consultant

Communication link to directorate management team, regarding consultant leave/service issues

Dealing with consultant queries/visitors, managing consultant diary.

Telephone calls inbound/outbound relating to patients specific care, in a confidential manner.

Typing of non-clinical letters as required.

Liaise with Waiting List Co-ordinators to ensure patients are treated within breach dates

To support and mentor new staff.

Share responsibility with line manager for own personal development.

Undertake HR related tasks, appraisals and recruitment.

Undertake any other duties which may be reasonably required.

Person specification

Training and Qualifications

Essential criteria
- RSA level 3 text or word processing or equivalent
- NVQ level 3 in Administration or equivalent

Experience

Essential criteria
- Proven secretarial experience acting as a PA or in a support
- Experience of audio typing
- Knowledge of Medical terminology
- Experience of Microsoft office

Desirable criteria
- Experience of Medway PAS, Notis, Winscribe
- Previous experience of working in the NHS

Communication

Essential criteria
- Proven ability to accurately convey information verbally, from documents, reports, telephone
- Evidence of sensitivity and empathy in communication
- Understand and maintain confidentiality

Analytical & Judgement skills

Essential criteria
- Able to use own judgement and initiative to make decisions, problems solve ,answer queries

Planning & organisation skills

Essential criteria
- Demonstrates an ability to prioritise organise own work schedule/workload
- Manages time effectively and displays initiative
- Works within prescribed deadlines
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check w

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