Specialty Pa

1 week ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

**Job overview**:
This is an exciting opportunity to join the Upper GI and Endocrine Administration team on an 18 month fixed term contract. This role is based at the Nottingham City Hospital

The post holder will play a key central role within the specialty ensuring the service runs smoothly and efficiently working directly with NHS colleagues, patients and the general public.

**Main duties of the job**:
In addition to the below summary you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.

Working as part of a team, the post holder will support the provision of a comprehensive secretarial and administrative service to Consultants, Surgical Care Practitioners and Clinical Nurse Specialists. The post holder will be required to undertake a variety of administrative duties including the monitoring of patient results in line with patient pathways and the management of various rota's and consultant diaries.

The post holder must exercise initiative to organise their own workload and work within defined deadlines.

**Working for our organisation**:
The team is based at Nottingham City Hospital and the PA role is an integral part of this team.

We have a management team that is supportive, innovative and proactive in ensuring we offer a high quality service. We are keen to ensure that staff are developed within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the team.

Annual leave starts at 27 days per year, plus bank holidays.

**Detailed job description and main responsibilities**:
Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines.

Use judgement and initiative to prioritise the importance/urgency of task within defined deadlines.

Establish and maintain admin systems/databases.

Deal with incoming mail, results/reports management.

Monitoring of clinician’s results spreadsheets ensuring results are dealt with in a timely manner ensuring no unnecessary delay to the patient pathway.

Attending meetings where required and taking minutes.

Ensure RTT patient data quality is accurate.

Checking RTT 18 week clocks and stopping clocks where required.

Key point of contact for the consultant.

Communication link to management team regarding consultant annual leave.

Managing consultant annual leave, cancelling clinics and moving patients where required.

Dealing with consultant queries and where appropriate managing consultant Diary.

Telephone calls inbound and outbound relating to patient specific care in a confidential manner.

Typing of non-clinical letters as required.

Rescheduling of appointments at Clinician request

Liaise with waiting list coordinator to ensure patients are treated within breach dates

Support and mentor new staff.

Provide cover for PA colleagues during times of sickness and annual leave.

Line Management of PPA staff

Share responsibility with line manager for own personal development.

Undertake any other duties which may be reasonably required.

**Person specification**:
**Education**:
**Essential criteria**:

- x5 GCSE A*-C including Maths and English

**Desirable criteria**:

- NVQ 3

**Application**:
**Essential criteria**:
**Experience**:
**Essential criteria**:

- Previous or current admin experience
- typing experience

**Desirable criteria**:

- Previous NHS work
- knowledge of NUH computer systems

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the **Occupational Health Department **confidentially

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