Inventory Project Manager

3 weeks ago

Gatwick, United Kingdom AV Placements Ltd Full time

**Inventory Project Manager**
**Reporting Line: Inventory Sales/Purchasing Manager & RCM Manager**
**Job Purpose**:
To build strong relationships with the company's suppliers to help ensure that The Client is receiving the best overall prices available through negotiation and the overall optimization of both procurement and repair expenditure streams.

The post holder will also work closely with internal customers to ensure their targets for the procurement of components are met alongside owning the management of the repair spent with key strategic partners in line with budgetary requirements.

**Key Responsibilities**:
? Develop a strong relationship with all suppliers and ensure that The Client is getting the best possible price and general terms (such as warranty).
? Obtain quotes for components from multiple supplier sources to determine if The Client is receiving the best possible price.
? Solicit bids, analyze quotes, and recommend to Management who is the best overall vendor, looking at price, reputations, reciprocal business, etc.
? Co-ordinate with the various departments to ensure their purchase requirements are added centrally on the BER Buy Database.
? Active Management and Maintain data integrity of the BER Buy Database.
? Conduct procurement activity according to the deadline provided by the various departments.
? Co-ordinate with the various departments to collate purchasing spend to ensure The Client benefits from potential financial savings.
? Review in advance of purchase all paperwork related and necessary of the parts and ensure that it meets The Clients quality requirement.
? Obtain warranty return approvals and liaise with internal departments on rejected units.
? Co-ordinate with the Inventory Sales & Purchasing Manager to arrange supplier meetings including occasional travel to supplier sites targeting poor performing suppliers.
? Monitor improvement measures with non-performing suppliers.
? Understand and adhere to Export Control regulations where relevant.
? Co-ordinate with the Purchasing Manager to implement process improvement and Key Performance Indicators (KPI’s).
? Fulfil purchasing activities in line with the established KPI’s.
? Expedites and monitors materials shipments from freight forwarders and suppliers to ensure prompt delivery.
? Liaise and provide prompt feedback with internal and external customers in a timely manner.
? Follow Up and coordinate all material discrepancies and payment issues with vendor, product lines and accounts payable.
? As applicable, liaise with the repair management team for components that need to be returned for warranty consideration.
? Management and generation of repair orders for unserviceable components routed to key strategic partner workshops for Repair & Overhaul
? Quotation evaluation and cost approval. This includes cost management to hold suppliers to contractual terms, warranty enforcement and making commercial challenges.
? Ensuring all managed RO’s are appropriately actioned and updated in the relevant IT systems to allow them to be delivered in and close out of WIP.
? Develop positive and strong supplier, customer and internal relationships, seek to improve working methods and communications.
? Identify ongoing areas of opportunity in process, customer service, TAT and cost control.
? Report any issues to the Manager in a timely manner
? Understand and contribute to ensuring departmental and company targets are met
? Adhere to all Health & Safety guidelines and Quality responsibilities
? Adhere to all The Client's procedures and processes
? Ensure the work areas are kept in a clean and tidy condition
? As business needs dictate, the post holder may be required to undertake additional duties of a level commensurate with their existing responsibility.

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