Junior Document Controller

3 weeks ago


Woking, United Kingdom Wood PLC Full time

Wood Digital Consulting (DC) is currently recruiting for a Document Controller to support the System Integration business.

This is a hybrid role that can be based anywhere in the UK, mobility and travel to customer sites and face to face meetings with colleagues will be expected as required, followed by site-based work for the main construction execution phase.

Must be able to pass HMG Baseline Personnel Security Standard (BPSS) check.

The Document Controller will be responsible for collection, distribution, retention and archiving of documents through document management systems and work processes. Ensuring all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures.
- Register and transmit internal, vendor and client documentation for the project
- Check documentation to ensure that formats comply with company and client standards
- Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records
- Ensure all project documentation is imported into document management system and filed accordingly
- Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
- Archiving and retrieval of historical documentation
- Assist and provide assistance to Wood personnel with respect to any document management system queries
- Quality check of all Documentation prior to issuing/transmitting to client
- Responsible for the handling of requests for new Document numbers / hard copy documentation
- Scanning, printing and copying of project documentation
- Process and record accurately all technical documentation in accordance with agreed procedures
- Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
- Run document control reports (if available and required) from the applied company or project document control system
- Ensure document management procedures satisfy project, client and regulatory requirements
- Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
- Monitor progress of in-house and Client reviews of technical data
- Contribute to compilation of final project dossiers, as built portfolios and archiving
- Establish a systematic and comprehensive Project Filing System
- Produce exception reports, comment overdue reports and any other reports for Project Management review
- Maintenance of the project’s document storage structure
- Minimum ISCED Level 3 (Secondary education)
- Knowledge of MS Office
- Knowledge of SharePoint / Documentum / ProjectWise or similar electronic document management system
- Knowledge of Adobe
- Communication skills - both written and verbal
- Excellent organisational skills and a logical and ordered approach
- Effective communication and interpersonal skills
- Strong team player
- Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the outputs

**Diversity Statement**

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.


  • Document Controller

    4 weeks ago


    Woking, United Kingdom Wood Full time

    Wood Digital Consulting (DC) is currently recruiting for a Document Controller to support the System Integration business. This is a hybrid role that can be based anywhere in the UK, mobility and travel to customer sites and face to face meetings with colleagues will be expected as required, followed by site-based work for the main construction execution...

  • Document Controller

    4 weeks ago


    Woking, United Kingdom Petrofac Full time

    **Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.** We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...

  • Document Controller

    4 weeks ago


    Woking, United Kingdom TRS Staffing Solutions Full time

    LOCATION- United Kingdom WokingJOB SKILLS PIM and document controlTYPE ContractJOB ID - 152342SALARY - Negotiable Our client is proud to design and build projects and careers. This requires teams that are as unique as the projects we execute. We are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so...

  • Document Controller

    4 weeks ago


    Woking, United Kingdom Petrofac Full time

    **Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.** We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...

  • document Controller

    3 weeks ago


    Woking, United Kingdom Fawkes and Reece Full time

    Fawkes & Reece are currently hiring for a Document Controller to join a dynamic Tier 1 contractor on a permanent basis. This fantastic opportunity to join an established site team of one of the country's top contractors to work on a range schemes. With an impressive project portfolio consisting of high spec schemes valuing between £300k - £300M across the...

  • Document Controller

    3 weeks ago


    Woking, United Kingdom Petrofac Full time

    **Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.** We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...


  • Woking, United Kingdom Petrofac Full time

    **Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.** We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...


  • Woking, United Kingdom Petrofac International Limited Full time

    Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the worlds leading energy companies. We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual...


  • Woking, United Kingdom Petrofac International Limited Full time

    Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the worlds leading energy companies. We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual...


  • Woking, United Kingdom Petrofac Full time

    Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies. We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...


  • Woking, Surrey, United Kingdom Petrofac International Limited Full time

    Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the worlds leading energy companies. We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual...


  • Woking, United Kingdom Proactive Appointments Full time

    **Junior IT Support Analyst** Inside IR35 This is a junior role, would suit someone who has an knowledge/interest in IT and who would be happy conversing with all levels of employees. You will be responsible for providing first class customer service in alignment with technical skills to fulfil as many first time fixes as possible for our clients. Being...


  • Woking, Surrey, United Kingdom Proactive Appointments Full time

    Junior IT Support AnalystInside IR35This is a junior role, would suit someone who has an knowledge/interest in IT and who would be happy conversing with all levels of employees.You will be responsible for providing first class customer service in alignment with technical skills to fulfil as many first time fixes as possible for our clients. Being proactive...


  • Woking, United Kingdom C&M Travel Recruitment Full time

    Junior Business Analyst – Travel IndustryAn exciting opportunity to join a highly reputable travel company where you will be responsible for translating business needs to the technical teams, evaluating solutions from different technical suppliers, and combining business & commercial knowledge with technical expertise. Strong travel industry knowledge and...


  • Woking, Surrey, United Kingdom Jobs for Humanity Full time £30,000

    Company Description Jobs for Humanity is collaborating with ClearChannel to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life. Company Name: ClearChannel Job Description Clear Channel UK is one of the leading Out of Home media owners, with more than 33,000 advertising sites in our portfolio. Our...


  • Woking, United Kingdom Nomad Foods Full time

    Overview The Nomad Group is going through an exciting period of change. The Group continues to grow organically which, combined with strategic acquisitions, is helping to build a best-in-class food company. The Internal Controls Function is headquartered in Woking at Nomad Foods Head Office. The function manages several aspects of the Internal Controls...


  • Woking, Surrey, United Kingdom Nomad Foods Full time

    Overview The Nomad Group is going through an exciting period of change. The Group continues to grow organically which, combined with strategic acquisitions, is helping to build a best-in-class food company. The Internal Controls Function is headquartered in Woking at Nomad Foods Head Office. The function manages several aspects of the Internal Controls...


  • Woking, United Kingdom Nomad Foods Full time

    Overview The Nomad Group is going through an exciting period of change. The Group continues to grow organically which, combined with strategic acquisitions, is helping to build a best-in-class food company. The Internal Controls Function is headquartered in Woking at Nomad Foods Head Office. The function manages several aspects of the Internal Controls...


  • Woking, United Kingdom Petroplan Full time

    Project Controls Manager Location: Woking Full time Staff Position The Role:Develop and maintain consistent project work breakdown structures and project control budgets across the portfolio of engineering projects.Develop and ensure the department are maintaining appropriate standardised client and management cost reports, progress and schedule reports...


  • Woking, United Kingdom Petroplan Full time

    Project Controls Manager Location: Woking Full time Staff Position The Role:Develop and maintain consistent project work breakdown structures and project control budgets across the portfolio of engineering projects.Develop and ensure the department are maintaining appropriate standardised client and management cost reports, progress and schedule reports...