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Senior Personal Assistant

4 months ago

West Midlands, United Kingdom Atkins Full time

Are you ready to take up a vital role in shaping some of our exciting projects? How about joining our talented team, where everyone has a voice, and together we face our clients' problems head-on. It's a diverse and inclusive work environment where world-class talent knows no distinctions.
We know that different people have different priorities, which is why we're here to support you. Flexible and remote working is a central part of our culture. So, talk to us about what's ideal for you - from reduced weeks to buying more leave over school holidays. And if you're returning from a career break, ask us how we can help you transition back into work with us.

Atkins has a vision to shape the future, to lead where others will follow and to engineer the future of mobility today through Safety, Integrity, Collaboration, and Innovation. Atkins is the first to achieve BIM level 2 accreditation.

**Read more about how you can thrive with us.**

**Summary**:
As a Senior Personal Assistant in our team, you will providing high level PA support to members of the Operational Leadership Team (OLT) and Senior Leadership Team (SLT).

**Essential Duties and Responsibilities**:

- Providing an efficient PA support service to several directors.
- Complex diary management incl. organising larger events / meetings / conferences on behalf of your directors.
- Complex travel arrangements, domestic and international, arranging travel visas on occasion.
- Responsible for meeting administration incl. preparation of agenda, papers & minutes.
- Ensure that the directors are and feel fully supported in all areas of administration.
- Assists team in timely completion of tasks/actions.
- Liaise with clients and stakeholders from UK, abroad and in industry.
- Ensure managers are fully briefed and have the necessary papers for meetings.
- Produce and submit monthly expenses.
- Maintain accurate systems for electronic filing.
- Be a professional representative and extension of the business and your directors.
- Build an effective relationship with your directors and peers so that you can proactively pre-empt, plan, and collect information and deliver your service to help support their role.
- Identifying new ways of working and areas for improvement.
- Champion new technologies and ways of working.

**Skills**:

- Critical thinking
- Complex problem solving
- Leadership
- Ability to work autonomously
- Organisation and planning
- High level of discretion and confidentiality
- Excellent interpersonal/communication
- Attention to detail and accuracy
- Understanding of all key business areas i.e.: risk management, business finance, marketing, HR, customer management, governance
- Sector specific specialism or technical knowledge
- Proactively supporting & driving the organisation’s & the executive(s)’s objectives, goals, & KPIs

**Meeting your needs**:
To help you get the most out of life in and outside of work, we offer employees "Total Reward." It's a package that can be tailored to your changing lifestyle, career, and personal needs. You'll enjoy benefits such as partner discounts, leadership training, professional, accreditations, and career planning for any stage of your career.

Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview. And let's talk through any adjustments you might need.

**More about us**:
Atkins, a member of the SNC-Lavalin Group, is a leading global consultancy with over 80 years of design and engineering expertise. With us, you'll be surrounded by the skills, knowledge, and support to help you succeed.

Together, we can deliver projects which have a positive, sustainable impact on the world.

Atkins, ranked as one of LinkedIn’s Top 25 Companies, where UK professionals want to work and stay once, they join.

**Check out some of our recent, most exciting projects.**

Atkins recognise that there are many well qualified people who are looking to further their career, but who cannot commit to full time employment. We support flexible working arrangements and are interested to discuss how we can accommodate individual requirements.

**Training**:
Atkins is committed to developing its people both personally and professionally. Our colleagues have the advantage of access to a high ranging training portfolio and development activities designed to help make the best of individual’s abilities and talents. We also actively support staff in achieving corporate membership of relevant institutions.

**Additional Information**:
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