Team Administrator

4 weeks ago


City of London, United Kingdom KennedyPearce Consulting Full time

Our Client a Global Insurance business are looking to hire a Team Administrator to join their team on a hybrid working basis. This role will be pivotal in providing assistance and support to the M&A team in managing their day to day activities through theprovision of an administrative support service. You will provide various front of house services and administrative services.

**Key Responsibilities as a Team Administrator**:

- Provide front of house service to staff and visitors
- Ensure meeting rooms and kitchens are maintained to a high standard, clean and tidy and well stocked
- Receive deliveries
- Order supplies for the office e.g. stationery, coffee, lunch supplies, drinks
- Arrange couriers as required
- Organise refreshments as required
- Behave with all clients (both internal and external) fairly and ethically
- Assisting with the processing of expense
- Preparing welcome packs for new joiners
- Preparing materials and setting up IT for meetings
- Delivering mail to Post Office or other Howden sites
- Organising meetings and booking lunches
- Arranging in-house catering
- Organising local and international travel arrangements and itineraries
- Ensuring compliance with all applicable Group and/or Company policies and procedures
- Ensuring correct authorisation is obtained and processes followed when required by the Group and/or Company policies and procedures
- Ensuring compliance with legal and regulatory requirements
- Ensuring that personal performance, HR and Learning records are up to date
- Maintaining accurate records and deal with correspondence appropriately

**Skills and abilities needed to perform the role**:

- Strong interpersonal skills - enjoys meeting people and creates a positive impression Ability to communicate effectively, both verbally and in writing Customer service skills
- Ability to work effectively within a team
- Ability to produce accurate documentation and to file documents appropriately
- Prioritisation and organisational skills - able to demonstrate flexibility with regards to working hours when required and is able to produce a high quality of work within short deadlines.
- Attention to detail - takes a pride in their work and produces work which is accurate and error free.
- Competent IT skills, including but not limited to Microsoft Outlook, Word and Excel Able to undertake and demonstrate competence in technical training, as required by the industry regulator
- Experience in Reception or PA work not essential, training will be given.


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