Part-time Secretary

3 weeks ago


Newcastle upon Tyne, United Kingdom GLM Business Support LTD Full time

We are seeking a Part time Legal Secretary to work for a large prestigious law firm in their Health and Regulatory/Personal Injury team in Newcastle. This is a permanent role working 21 hours per week.

**The Role**:
In conjunction with fee earners, organise and prioritise workload on an ongoing basis.

Maintain fee earners' diaries / be aware of fee earners' day to day commitments.

Preparation of inward and outward post.

Alert and agree with fee earners any changes in circumstance and priority with regard to workload.

Liaise with clients and take instructions under the supervision of and as directed by fee earners.

Produce / assist in the completion of monthly bills.

Use precedents as directed and delegated by fee earners to prepare and draft documents as directed and supervised by fee earner.

Preparation of forms as appropriate, under the direction of fee earner.

**The Person**

Be fully conversant with all Microsoft Packages to an advanced level.

Assist with the running workflows in Practice Manager / Case Management System as appropriate and directed by Fee Earners.

Be fully conversant with the firm’s case management system for general accounting enquiries.

Be fully conversant with the firm’s document management system (Interwoven).

Preparation of Court forms, to include Claim Form, Particulars of Claim, Schedule of Special Damages and List of Documents, as appropriate and under the direction of the fee earners.

Be proficient in document preparation including house style, schedule levels, stripping out and re-formatting documents, table of contents, formulas, track changes, document comparison packages.

Facilitating / organising room bookings, accommodation and travel tickets.

Facilitating/organising the booking of telephone conference calls and video conferences.

Undertake any reasonable request not particularised above that reasonably arises from the business activities of the fee earner and/or other members of the unit.

**Telephone**

Maintain a pleasant and efficient telephone manner.

Take full messages and give fee earners all relevant information to facilitate return call if required.

Answer unattended calls within the unit.

Set out of office greeting when fee earners are out of the office.

**Typing**

Provide fee earners with fast and accurate typed material.

Devise precedent letters and documents in conjunction with fee earners to improve productivity and use of the computer system.

Maintain main computer precedent documents in conjunction with the system administrator.

Advise system administrator of problems on the computer system, together with areas for improvement.

**Filing**

Maintain efficient filing and administration system that allows for prompt retrieval of information and material.

**Accounts**

Create and maintain information relating to clients and/or their matters.

Ensure correct inputting and submission of time recording.

Ensure correct use of equipment, including any required reporting of faults.

Maintain replenishment of consumables and advise of any shortages that require re-order.

Files to be opened in a timely manner ensuring all relevant money laundering documentation is completed to comply with the Solicitors Accounts Rules.

**General**

Action duties with due regard to Health and Safety at Work;
Ensure effective liaison with fee earners and secretaries over holidays and required cover.

Liaise with other secretaries within unit to share work, if appropriate, to ensure best use of resource.

Liaise with other secretaries to ensure cover during lunch periods.

This is a great company to work for where you will enjoy great benefits including an attractive pension scheme, generous salary sacrifice scheme, 25 days holiday plus bank holidays and more.

**Salary will be between £21500 - £22500 pro rata.**

**Interviews will be held on line over the next few weeks.**

**Job Types**: Part-time, Permanent
Part-time hours: 21 per week

**Salary**: £21,500.00-£22,500.00 per year

**Benefits**:

- Additional leave
- Company pension
- Life insurance
- Sick pay

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Newcastle upon Tyne: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Legal Secretarial: 1 year (required)

Work Location: Hybrid remote in Newcastle upon Tyne

Reference ID: GLM/258



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