HR Administrator

4 weeks ago

London, United Kingdom Grafton Medical Partners Full time

**PLEASE NOTE: this position is for Maternity cover - 12 MONTHS**

**Job responsibilities**:
**Recruitment**
- Work with Managers / Partners to create the Job Descriptions
- Manage the Advertising of all recruitment for the Surgery both internally and externally
- Develop a bank of Interview Questions per role, including Critical thinking and scenario based questions.
- Sort and shortlist the relevant CVs for Managers/Partners
- Take part in Interview Process when requested
- Arrange for interviews with the relevant recruiting Managers / Partners

**HR Administration**
- Be the first point of Contact for all HR Administration Questions
- Manage all HR documentation, New Starter documentation, Contracts, Offer letters and all relevant communication to employees including Probation Letters and appraisal documents.
- Maintain the HR Database, HR Folders, Teamnet and compliancy trackers
- Maintain the HR Reporting for Annual Leave, Maternity, Paternity, Adoption, Sickness etc on the system
- Maintain a list of starters and leavers on the HR Database for the Surgery
- Organise clinical and non-clinical appraisals and probation reviews

**General Administration**
- Complete Tasks as delegated by the Operations Manager or the Partners
- Revise and Update Practice Policies as directed
- Type up minutes from HR Meetings where required
- Purchasing and processing registration forms, Medical/Maternity prescription exemption forms, DWP maternity exemption forms, brochures and leaflets
- Other Adhoc HR admin duties as when required

**Induction**
- Oversee the Induction Process for all new starters
- Process all DBS checks
- Verify ID documents, including right to work visas and permits

**Training**
- Maintain the Training records for the Surgery on Teamnet and Compliancy folder
- Manage the Training Schedule for all Clinical and Non-Clinical Employees
- Assist and Leading Training in areas such as Chaperoning, Reception training, EMIS and Teamnet.

**External Liaison**
- Ensure compliance for all external Partners, including insurance companies, outside agencies for locum work.
- Update the NWRS Database for all 3 Wandsworth sites part of Grafton Medical Partners and Grafton PCN.
- Manage the ordering, payment, purchase order generation of the following external businesses for the Surgery - Banner, Medisave, Amazon, Indeed, Plumbing, PHE and PCSE, etc
- Process the payments for locums and invoices received via post and from both clinical and non-clinical staff

**Working Schedule**:Monday - Friday: 9am - 5pm

**Salary: DEPENDING ON EXPERIENCE**

**Job Types**: Full-time, Fixed term contract, Temporary contract
Contract length: 12 months

**Salary**: From £20,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Sick pay

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- What is your current notice period?
- What is your current salary?

**Experience**:

- Human resources: 1 year (preferred)
- NHS GP: 1 year (preferred)

Licence/Certification:

- CIPD (preferred)

Work authorisation:

- United Kingdom (preferred)

Work Location: One location

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