Personal Assistant

2 weeks ago

Worthing, United Kingdom NISI Staffing Full time

We are looking for **Personal Assistant** who will work for our NHS client in **Worthing or Brighton **but occasional travel between Sites may be required.

**Role Summary**:
~ To work to the requirements of the Director of Clinical Outcomes & Effectiveness to provide high level support undertaking a wide range of activities to ensure a focus on key priorities
~ To manage the full range of duties contributing to the efficient and effective performance of the Director of Clinical Outcomes & Effectiveness
~ To provide a high standard of administrative and secretarial support and ensuring a professional, efficient and confidential service at all times
~ The post holder will need to work autonomously and will be responsible for implementing team administrative processes to support the effective running of the team. This will require effective planning, organisation and communication in a complex environment

**Main Duties and Responsibilities**:
~ Committed to working and engaging constructively with internal and external stakeholders on a range of business sensitive issues
~ Nurture key relationships and maintain networks internally and externally
~ Present a professional, welcoming, and helpful image to staff, other organisations, the public and press
~ Aware of the complex, potentially contentious and highly sensitive environment which the Director operates in, to ensure the effective and appropriate use of administrative resources and project management, dealing with correspondence and dealing with senior staff from the NHS and other organisations
~ Develop and maintain close collaboration and co-operation within the wider Team, working at all times to achieve set standards
~ Manage the complexities of coordinating and prioritising meetings and ensuring that there is effective communication to all relevant parties including other colleagues in the wider Team. To make all the necessary arrangements including travel
~ Maintain an awareness of ongoing issues in order to be able to tie up
correspondence appropriately, chasing up action and giving position statements prior to meetings taking place
~ Regularly research and prepare agendas, distribute papers and minute meetings.
- Take responsibility for committee meetings as required, including the preparation of a forward agenda plan, following up matters arising and ensuring actions are completed in a timely manner
~ Maintain efficient forward planning and follow up systems, ensuring that responses are received, and deadlines met
~ Involved in the organisation of corporate events, liaising with outside agencies, booking venues, speakers, and refreshments

**Person Specification**:
~ Expertise within specialism, underpinned by practical experience acquired through training and relevant experience to degree level or equivalent
~ Knowledge of administrative procedures, range of computerised software, own directorate specialised terminology, managerial knowledge, project monitoring, acquired through degree or equivalent experience
~ In depth experience and knowledge of the working practices of an NHS Organisation
~ Recent experience of working as a PA/Secretary
~ Experience of day to day management, conducting staff appraisals and attendance of mandatory training modules
~ Excellent organisational abilities and attention to detail, and first rate written and verbal communication skills
~ Skills for communication on complex matters and difficult situations, requiring persuasion and influence
~ Ability to understand complex information and present this clearly and concisely both verbally and in written format
~ Highly developed problem solving skills and ability to respond to sudden unexpected demands
~ Experience of working independently on non
- routine matters and exercising judgement and decision making across the work area

** Start ASAP for 3 months **

**Job Type**: Temporary contract
Contract length: 3 months

**Salary**: £13.00-£15.00 per hour

**Benefits**:

- Flexitime

Schedule:

- Flexitime
- Monday to Friday

Work Location: In person

Application deadline: 06/06/2023
Reference ID: Personal Assistant - University Hospitals Sussex NHS Foundation Trust

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