Administrator

3 days ago


Swanley, United Kingdom Actaris Site Services Ltd Full time

Actaris Site Services is looking for 2 Administrators to help with the day-to-day running of projects within a Refurb division based in Swanley.

**This is a temp to perm role.**

Immediate start.

You must have a background in building/property background.

9.00am - 5.30pm

The basic job roles are as follows:
- Ensure that HSE&Q standards, operating
- processes, company policies, and all legislative requirements are understood, implemented, and adhered to at all times.
- Learn and understand the way of working ensuring that the processes are complied with and adopted into your daily disciplines.
- Provide a comprehensive administration service to all projects/offices/departments as required.
- Create and maintain office systems including site files, health and safety files, and associated documentation in line with company procedures.
- Create and format documents in Word, EasyBOP, and Excel for presentation or reporting purposes as required.
- Manage the survey function on EasyBOP during the pre-works period, highlighting potential issues in good time.
- To produce a weekly summary report on the current project status for the pre-works period, highlighting potential issues.
- To communicate with residents by letter/telephone to make appointments and obtain Waiver from residents refusing all or certain elements of the works at the survey stage.
- To liaise with clients to resolve problems/issues at the earliest opportunity.
- Filing, scanning, and uploading of documents during pre-works works in progress, through handover period to practical completion, ensuring hard copy documents related to the project/s are archived in accordance with Company’s Document Management System.
- Compile and produce project-specific Health and Safety Files and O & M manuals as required.
- Keep up-to-date, property notes on EasyBOP to ensure the latest information is available to the project team.
- Assist in the production of site literature.
- Provide support as required to members of the Division.
- Maintain the Divisional Archiving system in accordance with company procedures.
- Ensure that the registering, issuing, scanning, and filing documents.
- General office duties.
- Undertake the archiving of completed documents as required.
- Any other duties as assigned.

You will be based in our Swanley office, you will be required to attend your site twice a month and work from the site office.

**Job Types**: Temporary contract, Permanent

**Salary**: £12.00-£13.00 per hour

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday


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