Conveyancing Assistant

3 days ago

Birmingham, United Kingdom Gowling WLG (UK) LLP Full time

**Conveyancing Assistant** **-** **(**22000013**)**
**Description**

Gowling WLG is an international law firm with more than 1,400 legal professionals and a presence in Canada, the UK, Europe, the Middle East, Asia and South America. We provide our clients with in-depth expertise in key global sectors and a suite of legal services at home and abroad. We see the world from the perspective of our clients, and collaborate across countries, offices, service areas and sectors to help them succeed - no matter how challenging the circumstances.

**_'Our people and distinct culture are what makes us different. We know this through client and employee feedback and this drives everything we do''_** Chris Oglethorpe, HR Director.

There are great opportunities for all our people to flourish. Through training and personal development they can grow in their role. Our people are the cornerstone of our success, across legal, business support and early talent. We care about their happiness and believe in the power of teamwork. We want them to feel empowered and recognise that by supporting, respecting and embracing everyone's different contributions we achieve more.

**Main Duties and Responsibilities**:
The role will have a residential property focus and will be based in the plot sales part of the team. You will be assisting Conveyancers in dealing with volume plot sales and residential property acquisitions for house builders and other property companies by:

- **Issuing transaction documentation** - utilising the case management system to generate and issue standard contract and transaction documentation to solicitors and clients within the required timescales together with exchange and completion documentation and correspondence at the relevant stages of a transaction or as and when requested by any member of the team
- **Portal, client management and reporting support** - assisting with the building and maintenance of client portals, preparing for sales and purchases arranging documents to be uploaded and downloaded to Worksite from external portals plus any other duties as required by the practice to ensure the clients' requirements are met;
- **File Management** - receiving instructions from clients and action accordingly, preparing files for exchange and completion;
- **Conflict checking** - requesting conflict searches and reviewing/eFiling results;
- **Administration duties**:

- Assisting the Group on all administrative duties as and when required;
- Arrange meetings, coordinate travel arrangements in the UK and internationally, book and confirm reservations and deal with related papers/itineraries when required;
- Arrange photocopying, printing, organising couriers, sending out letters etc;
- Use effective systems to ensure that both short and long term tasks are completed within required timescales.
- Assisting with property searches and enquiries (using Searchflow and Land Registry Portal) and liaison with appropriate authorities.
- **Deeds management** - producing deeds audits for clients and auditors, reporting direct to clients. Updating schedules and maintaining complete and accurate records of deeds received and despatched back to clients or third parties as and when required;
- **Finance** - creating bill requests, finance forms and completing spreadsheets with financial information. Client reporting including financial data - being a point of contact for clients regarding their portals and portfolios. Supporting conveyancers to prepare statements and clear client account balances from files;
- **Reporting** - entering and updating data in spreadsheets for client reporting/updates. (experience of using Microsoft Excel would be an advantage but is not essential);
- Anticipate workflow peaks and ensure communication is given to Practice Operations Manager and Practice Co-ordinator regarding workflow;
- Any other reasonable duties delegated by any Partner, Practice Operations Manager or Practice Co-ordinator.

**Qualifications**
**Key Skills and Experience**:
Working in an inclusive, sharing and collaborative culture you will be expected to play your part in ensuring the continuing success and growth of the team. Experience of working in a legal environment would be preferable but not essential.

**You should be able to**:

- Remain calm under pressure and prioritise your workload effectively.
- Work in a team environment (this may include working as part of a bigger project team) and support your colleagues.
- Carry out searches, do research and analysis, deal with enquiries.
- Use your initiative to solve problems, resolve queries and be proactive.
- Manage financial hygiene, use finance reporting systems and billing systems

**You should have**:

- Strong organisation and communication skills.
- Attention to detail and numeracy skills.
- Good interpersonal skills and confidence in liaising with others.
- Effective Time management skills.
- Excellent Keyboard, IT and data entry skills.
- Problem solving

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