Publications Business Support Officer

2 weeks ago

Birmingham, United Kingdom Department for Transport Full time

**Details**:
**Reference number**:

- 340144**Salary**:

- £32,603**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- DFT - Corporate Delivery Group (CDG) - Digital, Information & Security Directorate**Type of role**:

- Administration / Corporate Support
- Communications / Marketing
- Procurement and Contracts Management**Working pattern**:

- Flexible working, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Hastings, Leeds, SwanseaAbout the job

**Job summary**:
We are looking for a part-time Business Support Officer to assist our Content Design and Publications team. The team is responsible for the department's corporate identity and brand and the production of high-quality digital and printed publications.

We look forward to hearing from you

**Job description**:
Working as part of a small team, you will be in regular conversation with internal stakeholders and external suppliers. The 2 primary areas of responsibility are:
**Contract and financial management**

Supporting the Publications team in managing contracts and relationships with external suppliers. Your role includes:

- Working with DfT authors to draft requests for quotes.
- Reviewing and challenging quotes for work from external specialists.
- Ensuring that DfT authors raise purchase orders, goods receipt and pay invoices on time.
- Investigating and resolving billing and payment issues with DfT authors and external suppliers.
- Recording and reporting billing and payment risks or issues.
- Managing contract budgets, recording and monitoring project financial data and tracking expenditures using Microsoft Excel and SAP.
- Managing the performance of on-call contracts.

**Publication production**

Supporting the production of accessible publications. Your role includes:

- Working with DfT authors to understand their needs and draft specifications for publication, print, design, translation and accessibility work.
- Agreeing publication production schedules with DfT authors and external providers.
- Reviewing documents to provide initial accessibility advice to DfT authors.
- Acceptance testing work produced by external suppliers.
- Working with DfT authors and external suppliers to prioritise multiple strands of work and ensure that tight and moving deadlines are met.

In return, we can offer you:

- Excellent personal development.
- Flexible and hybrid working supporting a healthy work-life balance.
- Industry-leading pension and employee benefits package.

**Person specification**:
To be successful in this role you will be a self-starter, providing support at the heart of the team.

You will be responsible for quality assurance of work outsourced to external suppliers, and financial and contract administration on behalf of the team.

**Additional Information**

A minimum of 60% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Working Together
- Communicating and Influencing
- Making Effective Decisions

**Benefits**:
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.

Find out more about what it's like working at the Department for Transport

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.**How to Apply**

Within your CV and personal statement please provide detailed evidence of the following:

- Commercial management experience including procurement, purchasing, monitoring and reporting on contracts.
- Managing, prioritising and delivering multiple projects under tight and moving deadlines.
- Building and maintaining constructive relationships with internal authors and external suppliers.
- The ability to structure and format documents using Microsoft Word styles and understand how to use Microsoft Word and Adobe Acrobat accessibility checkers.

Your personal statement will be limited to 1250 words.

The selection process will be designed specifically for the role. As a result, your assessment will include:

- An interview.
- A written assessment.

The sift is due to take place on **4th March.**

Interviews are due to take place w/c **11th March.**

This interview could be conducted via a video interview, details of which will be provided to you should you be selected for interview.

We will try to meet the dates set out in the advert. There may be occasions wh

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