Receptionist

4 weeks ago


StokeonTrent, United Kingdom Rapiscan Full time

Overview:
**Role Overview**

**Responsibilities**:

- Answer all incoming telephone calls and direct to the appropriate person/department quickly and efficiently.
- Arrange meeting rooms as required and deal with requests for lunches and refreshments.
- Ensure meetings rooms are stocked appropriately and always ready for use.
- Event co-ordination - co-ordinate adhoc and annual site events.
- Arrange flights, local travel, hotels and visas upon request
- Deal with incoming post, file and distribute.
- Prepare outgoing post for collection to include Special Delivery /Recorded Delivery items.
- Any other ad-hoc administrative duties for example filing, minute taking, raising of PO’s as required by departments.
- Support Departments with the compilation of timesheets.
- Maintain the site Training Planner, ensuring that all completed training is accurately documented in accordance with our ISO standards.
- Support the site communication through the issuing of regular updates.
- Be the main point of contact for the cleaners and gardeners
- Responsible for managing the stationery, refreshments and cleaning supplies.
- Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork

Qualifications:

- Excellent telephone manner and communication skills
- Must be personable, presentable, polite and courteous
- Ability to work as part of a team but able to work for long periods on their own
- Able to use initiative
- Excellent organization and time management skills
- Attention to detail
- Excellent customer service skills



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