Personal Assistant

5 days ago

Reigate, United Kingdom Just Retirement Full time

8.11.22 Administration

**Role Overview**

We are seeking an Executive Assistant to provide a professional, efficient, and timely service on a one-to-one basis, to the Executive Director of Group Marketing & Distribution. The role holder will ensure time is focussed on governance, strategic planning, and overall delivery of the company’s objectives, acting as a liaison to the Board, Directors, and Senior Management teams.

**Key Responsibilities**
- To support the Group Marketing & Distribution Director and be involved in their business activities, including work of a highly confidential and sensitive nature.
- To manage and control the Executive's diary and resolve any scheduling issues, including ensuring sufficient time to complete the Executives priorities and optimize the Executives’ time spent in the office. Quickly adapt the calendar according to priorities and business needs.
- To arrange travel and accommodation for business trips.
- To organize off-site company meetings where required - sourcing venues, controlling, and monitoring the contracts and budgets.
- To provide quality and timely EA support including co-ordinating and preparation of agendas, reports, presentations, and minutes as required.
- Processing of expense claims, ensuring these adhere to Company policy.
- Provide the wider team support on various administrative and operational tasks as required.
- To act as the conduit for communication between the Executive’s department and the wider internal teams and external client base, demonstrating leadership to maintain credibility, trust and support with senior management.
- To maintain own competence and personal development.

**Key Skills**
- Considerable Executive Assistant experience gained working at a Senior Board level.
- Able to provide excellent administrative and organisational support with the ability to plan and prioritise.
- Ability to work on own initiative with a highly flexible attitude, whilst maintaining a high degree of confidentiality.
- Ability to work productively under pressure, whilst maintaining a calm and professional approach.
- Good time management and the ability to work flexibly to meet the needs of the business.
- Strong attention to detail.

**Overview of Company**

We’re a specialist UK financial services group focusing on attractive segments of the UK retirement income market but guess what, we’re not your traditional financial services company and we’re not just looking for traditional financial services people.

We need agile operators, who can quickly find solutions and are committed to doing the right thing for our customers. To fulfill our purpose to help people achieve a better later life.

In 2021 we were named one of the UK’s 100 Best Large Companies to work for and accredited as a 2-star organisation, representing outstanding levels of engagement. Alongside these, we were also recognized as one of the Financial Services’ 30 Best Companies to Work For, London’s 75 Best Large Companies to Work For, South East’s 100 Best Companies to Work For, and Northern Ireland’s 10 Best Companies to Work For. We’re extremely proud to have achieved this against the backdrop of the pandemic and the many challenges it posed to our colleagues and customers.

**Benefits**
- Such as a Competitive Salary, Pension Scheme and Life Assurance
- Along with 25 Days Annual Leave plus an Additional Day on us for your Birthday
- Private Medical Cover and Income Protection, just in case
- A Bonus Scheme that takes a balanced approach and looks at both 'in-role performance’ but also 'the behaviors and attitudes you exhibit at work’
- FREE access to the Headspace App, a 24/7 Employee Assistance Helpline, and Trained Physical & Mental Health First Aiders (On-Site)
- Plus we have a variety of Employee Funded Benefits available to our Employees via our Online Benefits Portal

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