Qsshe Administrator

Reports to QSSHE Manager

Supports QSSHE team in all areas requiring administration. Development role to advance skills and knowledge with a view for internal progression within the department.

**Key Activities & Responsibilities**

**Key Activity 1 - Quality, Safety, Security, Health & Environment approx. 25% time**

Responsible for one’s own, co-worker’s and stakeholder’s health, safety and quality. First Aider, Mental Health First Aider & Fire Warden responsibilities across the Stokesley offices. Ensure stock of required PPE to ensure employee’s safety whilst on off site visits.

**Key Activity 2 - Administration approx. 20% time**

Ensure that all documents, policies and procedures are valid and up to date and filed accordingly within the QMS. Assist the QSSHE Manager from an administrative perspective across all areas required within the department

**Key Activity 3 - Supplier Approval approx. 35% time**

Responsible for setting up new suppliers across all modes of transport and depot activities. Collecting necessary information & documentation from all suppliers and ensuring the matrices are kept fully updated and live. Ensure the organisation are always aware of the up to date list. Ensure maintenance of said matrices is carried out on a regular periodic basis. Highlight concerns at an early stage within the process to the management team

**Key Activity 4 - Risk Assessments approx. 10% time**

Responsible for internal, office-based RAs along with external RAs associated with all aspects of the business. Ensure maintenance of said RAs is carried out on a regular periodic basis. Highlight concerns at an early stage within the process to the management team

**Key Activity 5 - Safety Team & Security** **approx. 10% time**

Chair the safety team meetings on a regular periodic basis and ensure the full security of both buildings.

**Qualifications, Skills and Knowledge E/D* (Essential/Desirable)**
- Reasonable level of Maths and English **D**:

- Competent in the use of I.T. system, outlook, excel etc. **D**:

- Some Geographical knowledge **D**

**Experience**
- Previous roles in QSSHE or within logistics industry **D**:

- Experience of managing a range of tasks in a prioritised structure **D**

**Competencies**
- An ability to work well under pressure **D**:

- Communicate with various departments to achieve common goals **D**:

- Consistently accurate and a keen eye for detail **E**

**Personal Attributes & other requirements**
- Calm under pressure **D**:

- Excellent team player demonstrating loyalty and commitment to the organisation and team members **E**

**KPIs**
- Provide accurate and timely information
- Maintain good relationships with contacts internally and externally

**Typical Problem Areas Faced in Role**
- Insufficient or missing information from suppliers or internal stakeholders
- Communication with stakeholders in different languages and time zones

**Job Types**: Full-time, Permanent

**Salary**: £18,000.00-£24,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Cycle to work scheme
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: One location