Office Administrator

5 days ago


Bedfordshire, United Kingdom Alliance Consulting Full time

**Office Administrator**

**Based: Bedfordshire**

**Salary: up to £24,000 (or pro-rata for a part-time position)**

I am working exclusively with my Bedfordshire-based client, a leading manufacturer of electro-mechanical products serving a range of process-related industries, to find an experienced Office Administrator with project coordination experience.

In return they are willing to pay an attractive salary up to £24,000 per annum.

They can also consider taking someone on a part-time basis to fit around other commitments (i.e. 4 days per week or 30 hours across 5 days for example) and a pro-rata salary will be applied on that basis.

Key responsibilities:

- Working closely with the Contracts Director PA and Engineers to ensure smooth running of projects including:

- review quote and raise list of questions;
- organise project 'kick-off' meetings and get answers to questions raised;
- ensure materials and long lead orders are placed and monitored to ensure timely delivery;
- ensure manufacturing drawings are approved prior to issue to the workshop;
- organise office workloads to enable targets to be met;
- monitor project progress to ensure deadlines are met and client queries resolved.
- Keeping the Purchase Order book up to date, filing of orders when received out of the order

book into received folders and checking materials against that ordered.
- Liaising with clients to channel questions, arrange installation, provide information etc.
- Involvement with scheduling site activities.
- Attending weekly office and workshop meetings.
- Ensuring smooth running of all business activities.- review of Company procedures and policies to improve work practices.
- maintain and update Website at regular intervals.
- Working towards ISO9001 and other relevant standards;- maintain relevant documentation to support accreditation.
- Ensuring the Achillies and Safe Contractor portals are kept up to date in readiness for yearly audit.
- Ensuring Quality Manuals, Health and Safety requirements etc are up to date.
- Completion and submission of customer Pre-Qualification Questionnaires.
- Completion of trading account questionnaires for suppliers.
- Obtain agreements with key suppliers to negotiate discounts for quantity.- maintain and review preferred supplier list;
- supplier performance review meetings and supplier negotiations;
- new supplier investigation and meetings.
- General administration assistance.



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