Administrative Assistant

3 weeks ago


Stafford, United Kingdom Kelly Services Full time

**The role: Administrative Assistant**
**Salary: £26,000 - £30,000 per annum**
**Shifts: Monday to Friday, 37 per week Temp role until January 2024**
**Location: Stafford**
**Roles and Responsibilities**
- Collect internal time sheets for the different sites across the UK, consolidate in spreadsheet & file electronically
- Reconcile time sheets against online time booking system.
- Manage Offshore workers timesheets
- On Instruction from department leads : Raise request for contingent workers in internal GE system, liaise with planning department for their assignation on projects management tools, and with IT for their IT equipment & their returns
- Record purchase request for contingent workers mission in internal system
- Maintain contingent workers status in information systems
- On receipt of request from the construction site personnel: obtain quotes from suppliers for Site Services (PPE, cabin rentals, skip hire, tool rental, site consumables & stationaries, test equipment,) and raise resulting purchase request in internalsystem.
- Follow-up execution of resulting purchase orders with suppliers, follow consumption and reconcile invoicing.
- Organizes international travel & maintain register on foreign assignments
- Prepare Mission Orders / Delegation of Authorities & other internal documents

**Skills Required**:

- Good computer literacy, MS Office, Word, Excel, SAP ERP
- Methodical, organized and structured
- Able to deal with several concurrent tasks

Kelly Services are acting as an Employment Business in relation to this role. Should you choose to apply, your information will be processed in accordance with Kelly's Privacy Statement. For information regarding data protection at Kelly, please visit theKelly website and have a look into the Privacy Statement.



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