P2p Assistant

6 months ago

Belfast, United Kingdom Group Business Solutions Full time

The role requires the job holder to work in the Purchase to Pay Department within the Query and Payment team; ensuring that all P2P queries are actioned, payments generated, and statements reconciled within the agreed deadlines. The job holder will use our Vendor Invoice Management (VIM) solution, SAP, Sage and Concur Expense tools, to demonstrate a complete understanding of the relevant controls required in the daily operations within the Purchase to Pay environment. They will provide an efficient and cost-effective service to Client Companies.

**Key Responsibilities/Duties**:

- Managing their section of key accounts including purchase ledger reconciliations, being the first point of contact in relation to queries generated by the business or vendor, and ensuring all policies and procedures are adhered to. This includes:

- Vendor and business contact through all relevant means.
- Ability to deal with any P2P query that arises e.g. price, quantity, GR-IR, expenses.
- Investigating and resolving outstanding creditor items.
- Working closely with client companies and vendors to ensure that queried items are actioned, authorised, and resolved quickly and accurately.
- Ensuring all adequate controls are maintained around the payment process, including intercompany.
- Ensuring the smooth running of purchase to pay month-end close off.
- Issuing statement reconciliations.
- Maintaining excellent relationships with internal and external customers.
- Liaising with Account Managers, Finance teams, and other Corporate Service departments to investigate and resolve any invoice and payment discrepancies promptly and efficiently. Utilising Excel pivot tables to analyse financial data and provide actions for query resolution.
- Maintaining accurate records and documentation of query resolutions.
- Participating in regular team meetings to discuss ongoing issues and provide feedback for process improvement.
- Performing ad-hoc tasks assigned by the line manager.

**Experience/Qualifications**:

- 1+ years of working in finance or a commercial-based/accounts payable role.
- Ability to communicate with people at all levels, both internally and externally.
- Flexible, adaptable and a team player.
- Ability to work in a dynamic environment.
- Detail-orientated and motivated Accounts Payable Assistant to specialise in query resolution.

**Desirable**:

- Excellent track record of working in a fast-moving and complex environment.
- Past experience using SAP.
- Previous experience working in the FMCG sector.
- Proficient in Microsoft Word and Excel.

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