Proposal Coordinator

2 weeks ago

London, United Kingdom BuroHappold Engineering Full time

**Thrive on openness, respect, and collaboration? Good. Us too. Join as our Proposal Coordinator and thrive in a team that values mutual responsibility and creating a meaningful legacy.**:

- Type of contract
- Permanent
- Grade
- Administration
- Area of Expertise
- Business Services
- Region
- UK
- Office / Project Location
- Bath, London
- Ref No
- 8436

**Here at Buro Happold, expect the exceptional.**:
From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.

**Your next role**:
Our team comprises bid, proposal, visual comms and knowledgebase professionals across our UK offices. This role focusses specifically on the proposal element of the overall bid lifecycle. Working closely with the wider team members and reporting into a Senior member of the team, this role will involve:

- Creating proposal responses led by our key Work Winning community who are based in our UK offices.
- Creating new copy for marketing materials such as project sheets and CVs

This role will form part of a wider Business Development team based across the Bath, London, Leeds, Manchester and Edinburgh offices, therefore willingness and ability to travel occasionally to these offices is required.

**Key duties**:

- Ensure all new proposals follow the UK Bid Request process before agreeing to support
- Review tender documentation identifying requirements and deadlines, and raising potential issues
- Check the Commercial and Legal Team (CLT) is informed where necessary to ensure that contractual / legislative requirements are met
- Participate in Bid Kick-Off meetings for significant bids to capture the win themes, key team members, case study projects and support the preparation of the bid timeline
- Adhoc research as required, particularly around organisations and project opportunities to better inform the proposal creation
- Review input to proposals from technical teams against the clients criteria, highlighting any potential gaps in information, and ensuring we have understood the client’s requirements and developed a tailored and focused response
- Ensure that all proposals are well written, compliant with what the client has asked for, and are in line with agreed themes and the Buro Happold brand and our corporate message
- Collate tender documents - ensuring accuracy of input, proof-reading and spell checking
- Communicate and co-ordinate graphic requirements with the UK Visual Communications team
- Assist in the design and production of material relating to the client presentation stage of the bid process.
- Ensure the progress of all bids are accurately recorded on our Customer Relationship Management (CRM) system.
- Capture and share model answers and refined project descriptions to feed into our Bid Response Library
- Collate, share and disseminate best practice and lessons learned from bid feedback.
- Ensure fee information on our bids is entered in CRM
- Liaise with project operations and finance teams to ensure accurate fee information is maintained, along with status updates of the bids (win / loss).
- Be aware of the rates per grade to check for accurate inclusion in bids.
- Become one of the CRM champions for the business unit to aid accurate reporting.

**Your skills and experience**:

- Previous proposal / bid co-ordination experience.
- Strong copywriting and copy-editing skills.
- Strong organisational skills and ability to multi-task.
- Previous experience of coordinating and managing tight deadlines.
- Excellent computer and IT skills including; Adobe Design Standard (InDesign specifically), Outlook, Word, Excel, PowerPoint and experience of using spreadsheets and databases.
- Previous experience within an architectural practice, construction or engineering industries would be an advantage.

**What we offer**:
Bring your knowledge and expertise to one of the world’s most respected consultancies.
- Attractive salary and benefits package including, private medical insurance, car allowance, life assurance and income protection.
- Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
- Generous company pension scheme.
- Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
- Enhanced parenthood leave policies.
- 3pm finish on the last Friday of the month.
- A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
- Entitlement to two memberships to professional bodies or subscriptions
- A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities A supportive and inclusive envi

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