Buying Admin Assistant

2 weeks ago

Kensington, United Kingdom Lagardère Travel Retail (UK & IRE) Full time

Do you love the buzz of an airport? Do you enjoy working in a dynamic retail environment, where no two days are the same? If so, we have just the opportunity for you. We are looking for someone who has an interest or possibly knowledge of working in a buying department. we would like to see excellent organisational skills as well as the ability to effectively prioritise and manage their own workload. Attention to detail, a positive approach and passion for buying and product, someone who wants to develop within the industry - working across multiple product areas including fashion, beauty, toys, confectionary, alcohol and many more

Lagardere operates its activities across various business segments of travel retail (Duty Free, Food Service and Travel Essentials).

LTR UK & Ireland operate currently in 22 stores across the platforms. Its ambition is to keep growing on the Duty Free & Luxury business, and to start a new Food & Beveridge activity

**OVERALL RESPONSIBILITY**

The primary purpose of this position is to provide the buying team with administrative support across all activities to ensure the smooth running of the department. As well as regular day to day activities, the position will support on regular project work.

**GENERAL RESPONSIBILITY**
- Support the commercial team as well as the MD with administrative functions/tasks as required and to deliver the business strategy and commercial targets
- Support planning and event coordination as required
- Stores visits required to at least one platform per month

**BUYING TASKS**
- Create and update ranges as per the buyer negotiations (all categories)
- Create and update supplier details in the database (all categories)
- Liaising with suppliers and internal teams to ensure smooth running of the department
- Own the database quality management process (template creation, supplier listing process, PLS tracker/calendar update etc.)
- Work closely with the store managers and their teams with regards to ranges/prices updates, promotions and any other relevant topic that could impact their stores.
- Send monthly sales reports to suppliers as per their agreement
- Manage and run reports for weekly trade meetings, performance analysis and supplier meetings
- Managing the process for credit notes and price discrepancies alongside the accounts department and raising invoices NRI and promo activity
- Monitor competitor activity with monthly price surveys and reports
- Working alongside the marketing team to support specific marketing activity
- Ensuring that new product launches are populated on the online platform alongside the marketing team
- Helping the buyers and buying manager with any ad hoc tasks and department queries

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