Executive Support Team Leader

3 weeks ago

East London, United Kingdom iWork Recruitment Limited Full time

Contract to start on 29-04-24 until 02-08-24 with a possible extension.

**Job Purpose**

To be responsible for providing responsive, high quality, professional and timely executive support to the Mayor and for ensuring the Executive Support Team operates efficiently and effectively in a highly pressured environment.

To provide a responsive, high quality, professional and timely support to the Chief Executive/Corporate Directors and associated governance including responsibility for all aspects of the smooth running of meetings, from effective forward planning to attending in person to take minutes.

To work collaboratively with the Head of Mayor’s Office to ensure that the services provided by the team are strategically aligned with other functional areas to enable a seamless approach to service delivery and to continually improve policies, procedures and processes that meet business needs.

To maximise the use of technology to improve processes and workflow, through the identification of improvement and efficiencies, the deployment of new functionality and system enhancements to improve value for money and service provision to internal users.

To utilise performance systems and analytics tools to monitor and support delivery on behalf of the Mayor.

To liaise with residents and stakeholders on behalf of the Mayor.

To manage meetings with potential developers, working with planning officers to ensure proper process is followed at all times.

To act on behalf of the Head of Mayor’s Office in their absence.

To work in the office five days a week.

**Responsibilities**

Be responsible for developing and maintaining a comprehensive executive support provision, ensuring high-quality executive support to the Mayor which includes dealing with correspondence, handling phone calls and visitors on behalf of the Mayor, diary management and the planning, organising and servicing of team meetings, the production of reports and effective management information, meeting and event preparation.

Be responsible for the smooth and efficient running of Mayoral meetings and associated governance to include all aspects from forward planning, agenda setting, collating agenda items, distributing papers, minuting the meetings and following up actions as required.

Ensure complete confidentiality and discretion in the handling of sensitive material on paper and in discussion.

Support Mayor by co-ordinating engagement between directorates and key stakeholders including the Cabinet Members, officers and partner organisations. Understand the needs of stakeholders, interpret requests (why required, how information will be used and format required) and judge prioritisation level. Manage sensitive conversations with stakeholders where needed.

Prepare, collate, and check for accuracy, briefing notes and responses to petitions, questions and motions (PQM’s).

Identify and advise the Mayor on implications (eg. missing legal/financial/procurement implications and effects on other directorates/partners) and on governance processes (eg. correct timelines, pathways and decision bodies) in line with the Client’s constitution.

RQ1258200-04-24

Pay: £30.22-£39.85 per hour

Work Location: In person

Reference ID: RQ1258200-04-24

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