Procurement and Material Management Coordinator

6 months ago

Oxford, United Kingdom OXGENE Full time

Overview:

- Procurement: Lead on procurement for consumables, equipment and advanced materials for the organisation. Conduct market analysis, engage with suppliers, negotiate and management of the supply chain.
- Financial Planning: Manage the budget for material and equipment procurement and conduct analysis of actual performance versus budget.
- Material Management: Working with the Lead Technician to ensure the facility has suitable areas and equipment for storage of materials. Conduct receipt of materials, quality checks and approval of items. Manage stock levels and determine re-order frequencies. Implement and continuously improve system including electronic systems for stock management.
- Invoice payment: Reconcile orders and liaise with finance for payment of invoices.
- This hands-on role will be based in our offices in Oxford and reports to the Lead Technician.

**Responsibilities**:

- Procurement - source items by conducting market research to identify products, determine pricing trends, evaluate offers from suppliers and negotiate pricing and payment terms to ensure best value.
- Procurement - raise purchase orders for goods and services either directly or via requisitions.
- Material Management - Track orders and ensure timely delivery.
- Material Management - Reviewing deliveries against orders, completing receipt process and resolving any ensuing issues.
- Material Management - Reconciliation of invoices against orders.
- Material Management - Arranging payment and liaising with the finance and accounts teams.
- Material Management - Updating in-house databases / systems with contract and order details (dates, vendors, discounts, quantities).
- Material Management - Monitoring stock levels.
- Stock management & analysis - Preparing cost centre, departmental and project analyses and generating reports.
- Stock management & analysis - Monitoring stock and equipment levels and identifying purchasing needs.
- Teamwork - You will cultivate a strong working relationship with finance, technical and operational teams.
- To maintain confidentiality and observe data protection and associated guidelines.
- To carry out any other reasonable duties and responsibilities within the overall function, commensurate with the grading and level of responsibilities of the post.

Qualifications:
**Experience / Education**
- 3+ years experience in a procurement/ material management role.
- A background in science with a good understanding of supply chain process and contracts.

**Knowledge / Skills / Abilities**:

- Procurement, contracts and supply chain management
- Conducting market research and analysis
- Excellent coordination and matrix leadership with team members and stakeholders.
- Excellent analytical, problem solving and interpersonal skills, with the ability to communicate effectively with a wide range of people
- Excellent working knowledge and skills in Microsoft Excel, Word and Outlook
- A flexible approach to hands-on working in a small and fast-growing company
- The ability to remain calm and work to deadlines.

**Desirable**:

- Prior purchasing role experience in a life sciences / biotech company
- Degree or equivalent in a business, finance or science related discipline
- Certificate / formal qualification in Procurement and Supply Operations

**Salary range**:

- £28,000 p.a to £30,000 p.a

**Job Location**

We have offices in the UK and USA. This role will be located at The Oxford Science Park, four miles south east of Oxford, with parking and good public transport links from Oxford.

Our UK office address is: The Oxford Science Park, Medawar Centre, Robert Robinson Avenue, Oxford, OX4 4HG.

**How to Apply**

Sending us your personal information means that you are asking us to hold your data on file, and understand that we will only keep it for as long as we need it to comply with the Data Protection Act.

**Closing Date**

**MORE ABOUT OXGENE**

**Company benefits**

OXGENE offers a generous benefits package:

- 25 days annual leave, increasing to 30 with service and 8 UK bank/public holidays per annual leave year and a day off on your birthday
- Pension with salary exchange and generous employer contribution
- Discretionary performance related annual bonus
- Group life cover
- Group Income Protection
- Glasses vouchers
- Employee assistance programme
- Private medical insurance with additional wellness benefits (as a benefit in kind)
- Free tea, coffee, fruit-juice, fruit and biscuits, with kitchen facilities

**Company culture and environment**

OXGENE offers a friendly and diverse working environment:

- Opportunity to make a difference in a promotion-from-within environment
- Regular whole-company presentations, including regular scientific updates
- Regular social events, including TGI Friday activities
- Annual staff away days

**Diversity and equality of opportunity**

**Pre-employment screening**

**Information for recruitment agencies**

We only accept CVs from our partnership rec

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