Virtual Personal Assistant

2 weeks ago


London, United Kingdom Kybon Ltd Full time

Virtual Personal Assistant/ House Manager for Private Household

We are seeking an experienced and highly skilled Personal Family Assistant.

**Requirements**:
Highly organised and well presented with a professional demeanor and strong interpersonal skills and the ability to build relationships at all levels across the household and external.

Acting as the first point of contact

Proactive and self-motivated, with a high level of initiative and the ability to work independently, strong problem-solving skills and the ability to adapt to changing priorities.

Great attention to detail, accuracy and consistency.

Must have excellent working knowledge of excel, spreadsheets and be very tech savy, stay on top of various household calendars, as well as keeping on top of all tv/ technical systems in the households.

Must be able to multi-task and understand the various complex requirements of the family members.

Excellent communication skills, both written and oral,

Responsibilities include but are not limited to:
Complex diary coordination across the family including booking meeting, appointments, restaurants and activities.

Arranging travel itineraries, bookings, including commercial and private flights, accommodation and transfers.

Identifying and ensuring all maintenance issues are managed swiftly and appropriately, monitoring quality and deadlines for works done and services provided.

Regular visual checks on interior and exterior of the house.

Overseeing and management of household staff, staff recruitment, including payroll, pension management and performance reviews.

Professional, capable of providing outstanding hands-on skills in the total oversight and running of residences and travelling on occasion with the principal, to ensure that all needs are met and homes are run to the very highest standards

Working with the Principal’s office and EA to coordinate family and business diaries.

Keeping inventory and managing household budgets.

Organising parties, dinners and other events.

Have at least 3 years experience in a similar position.

Educated to degree level or higher

Have a professional manner and presentation

Have time management skills with the ability to prioritize and multi task

Please include CV, references, CRB when applying

What we offer:
30-40 hours a week.

Mixture of remote working, and onsite at the family’s North
- London address, travel to other locations when needed

Competitive salary

**Job Types**: Full-time, Permanent

**Salary**: £25.00 per hour

**Benefits**:

- Flexitime

Schedule:

- Flexitime
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in London

Application deadline: 30/08/2023


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