Operations Coordinator

2 months ago


London, United Kingdom Reed Business Support Full time

This is to work for a charity in the Westminster area with a broad range of duties including supporting in the below areas.

Office organisation:

- Dealing with all incoming calls
- Welcoming visitors
- Assisting with meetings and events
- Monitoring stationery and office refreshments
- Dealing with health and safety for the office
- Managing petty cash and liaising with finance team re office purchases

Supporting Events organisation and logistics:

- Administration of events from development to delivery, including project management and budget
- Preparing and agreeing budgets and expenditure with finance team
- Preparing salesforce reports and relevant information for invitations, team, and external briefings
- Liaising with suppliers for events and building strong relationships

IT administration:

- Act as first point of contact for IT hardware issues such as broken printers
- Management of laptops
- Operation of AV equipment in meeting rooms
- Research subscriptions levels and potential new platforms and software

Data Cleansing:

- Following a mailout, contact and update records accordingly
- Supporting the annual data cleaning on salesforce database
- Inputting historical data into database
- Support in ensuring the accuracy of the database entries



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