Divisional Rota Coordinator

**Interview date**

28/08/2023
- The Northern Care Alliance NHS Foundation Trust (NCA) brings together staff and services from the former Salford Royal NHS Foundation Trust and The Pennine Acute Hospitals NHS Trust. The sheer size, scale and potential of our combined service is huge. Together, we’ve a wealth of skills and resources to share and tap into and, a wide range of career paths for you to develop and explore. If you want to join a team of around 20,000 NHS experts in delivering high-quality, local care across Salford, Oldham, Bury and Rochdale and beyond
- **come and take your place with us.**

**Job overview**:
The post holder will support the provision of high quality patient care by working with Management teams to effectively deploy all temporary staffing groups to meet the needs of the services, whilst ensuring compliance with the European Working Time Directive and reducing spend.

This will involve close liaison with junior doctors, consultants, ward/Dept. managers, service and management teams, NHS Professionals and NHS Improvement approved external agency suppliers.

The Divisional Rota Coordinator team currently support the management of medical on-call rotas within Salford Integrated Care Division, Manchester Centre Clinical Neurosciences and Division of Surgery.

The team work closely together supporting each other and ensuring quality and safe junior medical staffing cover across the divisions.

**Main duties of the job**:
The post holder will be responsible for the administration processes to support the management of the on-call rotas for junior and Consultant staff. The post holder will provide day-to-day support to the Clinical Divisions in providing a high standard of cover/care by effective maximisation of medical and surgical staff resources and a responsibility for initiating the necessary action in order to maintain service requirements.

Specifically, the post holder will develop and maintain robust systems for the recording and management of sickness absence amongst junior doctors, as well as annual leave and study leave. This includes accurate reporting to the Clinical Leads in order to comply with SRFT Sickness and Absence procedures and close liaison with medical secretaries to ensure clinical commitments reflects planned leave.

**Working for our organisation**:
Salford Care Organisation is part of the Northern Care Alliance, one of the largest NHS organisations in the country. Salford is the place, which is taking bold, pioneering steps towards delivering a world class, fully integrated care system for adults. Home to the Manchester Centre for Clinical Neurosciences, Greater Manchester Trauma Hospital and the Geoffrey Jefferson Brain Research Centre, Salford is improving care for some of the sickest patients in the region, and delivers a range of acute, community and primary care services and specialist services to Greater Manchester and beyond.

**Detailed job description and main responsibilities**:
**Person specification**:
**Qualifications**:
**Essential criteria**:

- NVQ 3 Business Admin or equivalent

**Desirable criteria**:

- RSA1/ECDL

**Knowledge, skills & Experience**:
**Essential criteria**:

- Experience of working with junior doctor rotas
- Basic keyboard skills and good working knowledge of Microsoft Office in particular Excel spreadsheets
- Previous administrative experience
- Demonstrates good written and verbal communication skills
- Effective persuasion and negotiation skills
- Ability to challenge as and when appropriate
- Confident in dealing with people at all levels of the organization
- Understands the concept of confidentiality

**Desirable criteria**:

- Ability to work effectively as part of a team
- Ability to use own initiative
- Ability to work flexibly as and when required
- We understand the importance of balancing work and home life. We are committed to supporting flexible working for our people wherever possible and all our colleagues are given the opportunity to discuss potential for flexible working. Speak to us about how we might be able to accommodate a flexible working arrangement.

**Employer certification / accreditation badges**: