Facilities Supervisor

Multi-Trades Recruitment is looking for an experienced facilities supervisor to work with a school in Wellingborough

Northamptonshire, NN8 2LA.

**JOB PURPOSE**

To ensure the security, care and availability of the building, furniture, fittings and equipment: to ensure a satisfactory physical environment and to promote the efficient use of the assets to support the objectives of the Trust.

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**MAIN AREAS OF RESPONSIBILITY**

**Core Tasks**:
1. Security

2. Health and safety

3. Porterage and Maintenance

4. Grounds Maintenance

5. Environmental Management

6. Cleaning Responsibilities

7. Transport/Vehicles

8. Use of Facilities out of Hours

9. Location

10. Other Duties

**Security**
- Ensure the buildings are locked and unlocked at appropriate times (including daily opening and closing); setting and disarming of alarm systems.
- As a primary key holder be prepared to attend out of normal working hours as and when required.
- Key-cutting control as directed by Chief Operating Officer
- Ensure internal security procedures are adhered to; reporting any issues to the Chief Operating Officer
- Monitor traffic in the car park including adherence to Trust rules. Regularly assess and review traffic & parking policy to ensure optimal safety.
- Regularly walk around all buildings to monitor maintenance standards, lighting and heating use and that windows and doors are secured. Report and act upon any issues with the appropriate staff.
- Be vigilant of any strangers on site, challenge all visitors and report as necessary.
- Ensure the Trust sites are secured at the end of the day including windows, exit doors, gates and re alarm the system at the end of the normal school working day.
- Make sure that keys and locks work and are maintained.
- Keep an accurate record of key holders.
- Keep an accurate record of system users for the alarm.
- Provide safe access to buildings and classrooms in the event of snow, minor floods and similar emergency situations.
- Initiate the necessary procedures quickly and accurately relating to the emergency services, e.g Police, Fire, Gas and Electricity Board.

**Health and Safety**
- Test fire alarm call points weekly and regularly check other fire equipment e.g. extinguishers for damage or expiration; change batteries in detection equipment as required; maintain logs of all checks. Liaise with the fire and security contractors to arrange for servicing and repairs.
- Ensure actions from the Annual Fire Risk Assessment are completed
- Provide safe access to buildings and classrooms in the event of snow, minor floods and similar emergency situations.
- Initiate the necessary procedures quickly and accurately relating to the emergency services, e.g Police, Fire, Gas and Electricity Board.
- Ensure effective lettings; clients to be briefed on fire safety and evacuation, the premises are cleaned as required and the site is secure. Some evening and weekend cover will be required in connection with Trust events and lettings.
- Carry out weekly inspection of all outdoor play equipment and make good any faults found.
- Manage all contractors on site, ensuring that all health and safety requirements are met, monitor their performance and inspect completed work.
- Carry out weekly inspection of Trust Facilities and rectify any easily solved H&S problems.
- Ensure appropriate Legionella checks are carried out and recorded. Review Legionella Risk Assessment and identify actions required.
- Responsible person in regards to Asbestos, Fire, COSHH and Legionella
- Participate in the continuing development of robust, transparent health and safety systems and procedures.
- Ensure compliance with Control Of Substances Hazardous to Health

Regulations and if unsure seek advice from the Chief Operating Officer

**Porterage and Maintenance**

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- Transfer goods and materials delivered to the Trust to appropriate locations around the site. Assist with assembly of goods received where necessary and report any defects.
- Regularly set out and clear away furniture, equipment and other items when required.
- Monitor stock levels as appropriate.
- Ensure health and safety policies are followed in terms of hazards and exits and entrances kept clear for the safe use and passage of all users.
- Carry out duties in accordance with the Trusts Health and Safety Policy.
- Set out and move furniture and equipment as directed by the line manager or teaching staff so that they can deliver teaching activities.
- Perform minor maintenance and repairs to plant, equipment, furniture and the fabric of the building using the electronic maintenance system to record such works.
- Report defects in fabric, equipment, etc., to the line manager and when so authorised, arrange for outside contractors to undertake necessary maintenance or repairs.
- Monitor contract work and quality control.
- Carry out PAT testing as per schedule and record on electronic system.
- Assist administrator in maintaining the Academy’s asset regis