Personal Assistant to Senior Procurement Team

2 weeks ago

London, United Kingdom Step Ahead Full time

**Personal Assistant to Senior Procurement Team**
- 3- 6 month Contract with the possibility for an extension and/or a permanent basis.
- £14.37 PER HOUR
- Based in Salisbury - On site

Step Ahead are delighted to be working with a health care provider who are looking for dynamic and motivated Personal Assistant to play a pivotal role in supporting the Director of Procurement and Deputy Director.

**Why Work for Them?**

Our client is guided by their core values that define who they are and how they operate. Our commitment to patient centered care, professionalism, responsiveness, friendliness, and progressiveness shapes our approach and makes them a team that you'd be proud to be a part of. They foster an environment that encourages growth, learning, and collaboration, where every member contributes to our collective success.

**The Job Role**

As a Personal Assistant to the Director of Procurement and Deputy Director, you will be at the heart of their operations, providing comprehensive and high-quality organizational and administrative support. Your role will encompass a wide range of responsibilities, including:

- Being the first point of contact for telephone calls and inquiries to the Procurement Offices.
- Coordinating and transcribing minutes of meetings, ensuring accurate documentation.
- Assisting in the preparation of reports, presentations, and cover sheets for Boards and Committees.
- Liaising with internal and external stakeholders to arrange visits, meetings, and interviews.
- Handling confidential and sensitive information with the utmost discretion and complying with confidentiality policies.
- Contributing to the development of administrative processes and procedures.
- Participating in service improvements and engaging in team meetings.
- Providing training and support to new team members.
- Embracing technological changes and suggesting ways to enhance efficiency.

**What you can bring?**
- A background in senior-level secretarial support with experience in multiple director environments.
- Proficiency in using Microsoft Office and other relevant IT systems.
- Strong organizational skills, ability to work under pressure, and excellent attention to detail.
- Exceptional interpersonal skills, allowing you to interact with individuals at all levels.
- A proactive approach and the ability to work autonomously while seeking advice when needed.
- Discretion, confidentiality, and an understanding of data protection requirements.
- Previous experience in a healthcare environment is desirable but not essential.
- A commitment to our values and a desire to contribute to our patient-focused approach.

Date:
Initials:

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