Secretary / Pa

An exciting opportunity has arisen for a proactive and flexible individual to join us as a Secretary/PA within the Imaging Management Administration Team. We are looking for an efficient, motivated and competent secretary to provide full secretarial and administrative support to the Imaging Business Unit.

Working in a challenging and constantly changing environment, you will need to have excellent administrative, organisational, communication and interpersonal skills. The Imaging Business Unit is an exciting and innovative business unit with a diverse range of modalities and a growing medical workforce and team to support.

You will also need to possess the ability to multi task at a high level, pay close attention to detail and work on your own initiative. You will need to be able to demonstrate the skills required to manage the workload in a proactive and effective manner.

Duties will include a full range of administrative tasks, including:

- Managing electronic diaries
- Dealing with enquiries from staff
- Typing correspondence, including HR Letters.
- Organising meetings and sending invites, as well as booking meeting rooms, and coordinating/collating papers for meetings
- Taking and distributing minutes
- Maintaining both a paper and electronic filing system
- Accurately recording and monitoring staff information on internal electronic system
- Raising orders relevant to area
- Word processing skills are essential, as is proficiency with Microsoft packages, particularly Word and Excel.

You will provide a full secretarial and administrative service to the Business Unit management team, including the Clinical Managers for each modality, with the support of other team members and under the guidance of the Operational Co-ordinator. You may also be required to provide phone cover for the medical secretaries and admin staff during lunch break, leave and sickness when there is a shortage of staff.

**Closing date**: 28 August 2023

**Interview date**: 11 September 2023

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

**In return we will offer**:

- Development opportunities, including both professional and leadership development
- On-going support through every step of the way from recruitment to when you join our team and beyond.
- A variety of other staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

**Key Facts about our Trust**:

- We see on average 4810 OP appointments per day.
- We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
- An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
- Our hospitals admit an average of 195 emergency patients daily.
- Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
- We are one of only 7 Trusts nationally with more than 50 operating theatres.
- We carry out more than 140 elective procedures each working day.