Tom Ford, Le Labo, Frederic Malle

4 months ago

London, United Kingdom The Estée Lauder Companies Full time

**Tom Ford & Luxury fragrances cluster**

An exciting opportunity has arisen for an exceptional and experienced Personal Assistant to support our Vice President General Manager of Tom Ford and other luxury fragrance Brands (Le Labo, Balmain, Frederic Malle, Kilian Paris) UK & Ireland; based at One Fitzroy, London.

**Position Overview**
- Be a “right hand” proactive PA, assessing the VPGM’s need and requirements by understanding business priorities and relationships.
- Effectively manage administrative and secretarial support to VP GM and ensuring the efficient running of the VPGM’s and Brand office.
- Brand contact point for internal and external business matters.
- Coordination of all Brand conferences, retailer strategy meetings and special projects
- Efficient calendar management, including meeting prioritisation, conflict resolution and room bookings.
- Organisation of status updates and internal/external meetings as required
- Manage confidential and sensitive information appropriately.
- Maintaining efficient filing system
- Arrange travel itineraries, including flights, ground transport, hotels and visas
- Submit all expenses in a timely manner
- Liaising and maintaining close contact with other departments on VPGM’s behalf
- Maintain office stationery and branded printed materials
- Providing IT support and raising calls with GIS.
- Chair management meetings, documenting the notes and following up on actions required.
- Executing and concluding special projects as defined by the VPGM
- Work closely with all global PAs and key stakeholders in global teams (New York and Paris based)
- Organising and coordinating International visitors visits

**Branded Events & Conferences**
- Working with the Events and AV companies to coordinate and execute high standard, bi-annual Brand Conferences within budget.
- Collating PowerPoint presentations for Conferences and VIP visits
- Assisting Global office with Roundtable meetings as required
- Co-ordinating monthly team meetings
- Collaboratively working together with other General Manager’s PAs for ELC events
- Raise and monitor PO’s as required in a timely and accurate manner

**Other Areas**
- Establish and maintain excellent relationships with cross-functional groups (Sales, Education, Marketing, Finance, HR and Supply Chain).
- Manage and respond to requests from all internal and external departments in a timely and efficient manner.
- Attend ELC PA Meetings on behalf of the Brand.
- Represent the Brand as Business Continuity Coordinator
- Preparing inductions and intranet announcements for new starters
- Maintain up-to-date org charts and distribution lists
- Maintaining record of holiday dates for office personnel
- Co-ordination of office matters for the Brands Teams

**Qualifications** Qualifications**
- Agile working style with superb interpersonal and communication skills
- Excellent time management and organisation skills
- Strong Microsoft Office Skills (Advanced Word, Excell & PowerPoint)
- Solid experience in event coordination
- Must enjoy working in a team environment
- Understanding of the Beauty industry and/or luxury sector a bonus

**THIS IS WHAT YOU ARE MADE OF**:

- Flexibility to adapt to changing environments.
- Highly numerate and analytical with great attention to detail.
- Able to work effectively under pressure, juggling many projects with a level of autonomy.
- Proven organisational skills and a positive can-do attitude.
- Excellent verbal and written communication skills.
- An interest in and understanding of all things beauty.
- Compensation and Benefits
- Hybrid Working (2 days WFH, 3 days office based)
- 25 Days Annual Leave (exc. Bank Holidays)

**Bonus Opportunity**
- 1-day Annual Leave to celebrate your birthday
- Holiday Purchase opportunity
- Summer Fridays
- Generous Staff Discount
- Mental Health Wellbeing Initiatives (Unmind App and Employee Assistant Programme)
- Benefits platform with exclusive discounts and offers

**Job**: Administrative

**Primary Location**: GB-ENG-London

**Job Type**: Standard

**Schedule**: Full-time

**Shift**: 1st (Day) Shift

**Job Number**: 242984

  • Tom Ford Beauty CRM Specialist

    4 months ago

    London, United Kingdom The Estée Lauder Companies Full time

    *** The CRM Retention team is an innovative and transformative team that is driving the growth and adoption of CRM best practices across Tom Ford Beauty, Le Labo, By Killian and Frederic Malle within the UK&I region. As we look for opportunities to drive profitable growth, CRM and Retention Marketing will play an increasingly important role in executing a...

  • Frederic Malle Perfumer

    2 weeks ago

    London, Greater London, United Kingdom Editions de Parfums Frédéric Malle Full time

    Frederic Malle Fragrance Expert - Seasonal OpportunityAre you passionate about fragrances and customer service? We are seeking a skilled and enthusiastic individual to join our team as a Frederic Malle Fragrance Expert during the peak holiday season.As a Frederic Malle Fragrance Expert, you will be responsible for delivering exceptional customer experiences,...

  • Le Labo

    1 month ago

    London, United Kingdom Le Labo Full time

    Le Labo - Marketing Operations AssistantLE LABO – Marketing Operations Assistant – FTC 12 Months Le Labo is looking for an enthusiastic and organised individual to join the team as Marketing Operations Assistant. This role is a great opportunity for someone who is passionate about the fragrance industry, understands the retail environment and enjoys...

  • Le Labo Retail Store Assistant

    4 days ago

    London, Greater London, United Kingdom Le Labo Full time

    Le Labo Retail Store Assistant Job OpportunityJob Summary We seek a highly motivated and detail-oriented Retail Store Assistant to join our dynamic team at Le Labo in Soho. As a key member of our store operations, you will play a vital role in ensuring seamless customer experiences and achieving sales targets. This is an excellent opportunity for someone who...

  • Le Labo

    5 months ago

    London, United Kingdom Le Labo Full time

    Le Labo - Fragrance Specialist - Harrods - 37.5 HoursFragrance Specialist Founded in 2006, Le Labo is a New York–based perfume house that has become iconic for its collection of handmade perfumes and home scents available in a limited number of stores and labs around the world. Le Labo composes with some of the world's most creative and talented perfumers...

  • Le Labo

    5 months ago

    London, United Kingdom Le Labo Full time

    Le Labo - Fragrance Specialist - Selfridges - 37.5 HoursFragrance Specialist Founded in 2006, Le Labo is a New York–based perfume house that has become iconic for its collection of handmade perfumes and home scents available in a limited number of stores and labs around the world. Le Labo composes with some of the world's most creative and talented...

  • LE LABO

    5 months ago

    LONDON, United Kingdom LE LABO Full time

    Fragrance Specialist Founded in 2006, Le Labo is a New York-based perfume house that has become iconic for its collection of handmade perfumes and home scents available in a limited number of stores and labs around the world. Le Labo composes with some of the world's most creative and talented perfumers and uses only the highest quality raw ingredients. If...

  • Le Labo

    2 months ago

    London, United Kingdom Le Labo Part time

    Le Labo - Fragrance Specialist - John Lewis - 30 HoursFragrance Specialist Founded in 2006, Le Labo is a New York–based perfume house that has become iconic for its collection of handmade perfumes and home scents available in a limited number of stores and labs around the world. Le Labo composes with some of the world's most creative and talented perfumers...

  • Beauty Specialist

    1 week ago

    London, Greater London, United Kingdom Tom Ford Full time

    Beauty Specialist - Tom FordKey Responsibilities:Sell the Tom Ford Beauty brand and achieve required retail sales targets.Provide excellent customer service and communicate product expertise with every customer.Maintain high standards of personal grooming and adhere to Tom Ford Beauty service standards.Work effectively as part of a team and maintain high...

  • LE LABO

    2 months ago

    LONDON, United Kingdom LE LABO Full time

    Fragrance Specialist Founded in 2006, Le Labo is a New York-based perfume house that has become iconic for its collection of handmade perfumes and home scents available in a limited number of stores and labs around the world. Le Labo composes with some of the world's most creative and talented perfumers and uses only the highest quality raw ingredients. If...

  • Frederic Malle Christmas Specialist

    1 week ago

    London, Greater London, United Kingdom Editions de Parfums Frédéric Malle Full time

    Frederic Malle Christmas SpecialistSeasonal Sales RoleWe are seeking a motivated and enthusiastic individual to join our team as a Christmas Specialist for Frederic Malle. As a key member of our sales team, you will be responsible for delivering exceptional customer experiences and driving sales during our peak trading period.Key ResponsibilitiesProvide...

  • Counter Lead

    5 days ago

    London, Greater London, United Kingdom Tom Ford Full time

    Tom Ford - Counter LeadJob Overview The Counter Lead is a key role within the Tom Ford team, responsible for driving sales and delivering exceptional customer service. Key responsibilities include: • Maximising sales through effective selling and customer engagement • Maintaining a high level of product knowledge to provide expert advice to customers •...

  • LE LABO

    3 months ago

    LONDON, United Kingdom LE LABO Full time

    Counter Manager Founded in 2006, Le Labo is a New York-based perfume house that has become iconic for its collection of handmade perfumes and home scents available in a limited number of stores and labs around the world. Le Labo composes with some of the world's most creative and talented perfumers and uses only the highest quality raw ingredients. We are...

  • Le Labo

    2 months ago

    London, United Kingdom Le Labo Full time

    Le Labo - Store Manager - Battersea Power Station - 37.5 HoursCounter Manager Founded in 2006, Le Labo is a New York–based perfume house that has become iconic for its collection of handmade perfumes and home scents available in a limited number of stores and labs around the world. Le Labo composes with some of the world's most creative and talented...

  • Christmas Specialist

    1 month ago

    London, Greater London, United Kingdom Tom Ford Full time

    Christmas Specialist - Tom FordAbout the RoleWe are seeking a highly motivated and enthusiastic Christmas Specialist to join our team at Tom Ford. As a Christmas Specialist, you will be responsible for delivering exceptional customer service, building rapport with customers, and exceeding their expectations.Key ResponsibilitiesDeliver exceptional customer...

  • Tom Ford

    4 months ago

    London, United Kingdom The Estée Lauder Companies Full time

    **Le Labo, Kilian Paris, Fredric Malle - Digital Executive** **Job summary**: This role is responsible for supporting online visibility and trading for all online channels of the Le Labo, Frederic Malle and Kilian brands in order to deliver and drive best in class customer experience Brand site: you will be supporting the Online Manager in managing planned...

  • Travel Retail

    3 months ago

    London, United Kingdom Tom Ford Full time

    Travel Retail - Tom Ford - Fragrance Specialist - Airport - 36 HoursKEY RESPONSIBILITIES AND STANDARDS SELL THE TOM FORD BEAUTY BRAND Achieve required retail sales targets; daily, weekly, monthly as set by the Company. With expert knowledge strengthen customer loyalty and maximise new launches and events through targeted customer communication. GIVE...

  • Christmas Specialist

    1 month ago

    London, Greater London, United Kingdom Tom Ford Full time

    Tom Ford - Christmas Specialist - Harrods - Various HoursChristmas Team MemberWe are seeking a highly motivated and enthusiastic Christmas Team Member to join our team at Tom Ford, Harrods. As a Christmas Team Member, you will be responsible for delivering exceptional customer service, building rapport with customers, and exceeding their expectations.You...

  • Christmas Specialist

    1 month ago

    London, Greater London, United Kingdom Tom Ford Full time

    Tom Ford - Christmas Specialist - Harrods - Various HoursChristmas Team MemberWe are seeking a highly motivated and enthusiastic Christmas Team Member to join our team at Tom Ford, Harrods. As a Christmas Team Member, you will be responsible for delivering exceptional customer service, building rapport with customers, and exceeding their expectations.You...

  • Frederic Malle Perfumer

    2 weeks ago

    London, Greater London, United Kingdom Editions de Parfums Frédéric Malle Full time

    Frederic Malle Perfumer - By Killian - Christmas Seasonal RoleKey ResponsibilitiesAs a Christmas Seasonal Sales Associate, you will be responsible for delivering exceptional customer experiences, building rapport, and exceeding expectations. You will contribute to daily and weekly store targets during our peak trading period, supporting colleagues in...